Office & Finance Assistant (f/m/d)

Golf BidCo GmbH; Madrid; Sur place; EUR 26 000 - 38 000; Plein temps

Résumé du poste

GETEC in Madrid seeks an organized receptionist and office administrator to welcome visitors, answer calls, coordinate meetings, and provide finance-related support to local management.

You will handle invoices, assist with monthly closings, support audits, and maintain filing systems, leveraging Excel and basic accounting knowledge. Professional Spanish and good English are required to thrive in this role.

Qualifications

• Completed vocational training or education in Administration, Finance, or a comparable field.
• Experience in office administration, reception, finance administration, or accounting support.
• Good understanding of administrative processes; basic accounting knowledge.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience with ERP or accounting software is a plus.

Responsabilités

• Welcome visitors and manage the reception area.
• Handle incoming calls, correspondence, and inquiries.
• Coordinate meetings, travel arrangements, and provide admin support.
• Manage office supplies and documentation.
• Process and monitor invoices; support accounts payable/receivable.
• Assist with monthly and annual closing activities and audits.
• Contribute to process improvements in office and finance operations.

Connaissances

Office admin

Excel

Attention to detail

Communication

Finance support

Formation

Vocational training in Admin/Finance

Outils

ERP software

Accounting software

Description du poste

WHAT WE ARE LOOKING FORAt GETEC, we are driven by purpose and powered by people. We’re looking for passionate, forward-thinking individuals who value teamwork, take responsibility, and want to make a real impact. If you thrive in a collaborative environment, embrace innovation, and are ready to shape the future of energy and sustainability, you’ll fit right in. Join us to help drive the digital and decarbonized energy transition across Europe.YOUR FUTURE TASKWelcome visitors and manage the reception area as the first point of contact for the office.Handle incoming calls, correspondence, and general office inquiries.Coordinate meetings, travel arrangements, and administrative support for local management.Manage office supplies, documentation, filing systems, and administrative records.Process and monitor invoices and support accounts payable and accounts receivable activities.Perform bank reconciliations and maintain accurate financial documentation.Assist with monthly and annual closing activities.Support internal and external audits as well as cooperation with external accounting providers.Ensure efficient, compliant, and well-structured administrative and financial processes.Contribute to the continuous improvement of office and finance operations.YOU AS A PERSON AND WHAT YOU BRINGCompleted vocational training or education in Administration, Finance, Business Support, or a comparable field.Initial professional experience in office administration, reception, finance administration, accounting support, or a similar role.Good understanding of administrative and business processes.Basic accounting knowledge and an interest in finance-related activities.Proficiency in Microsoft Office applications, especially Excel.Experience with ERP or accounting software is considered an advantage.Strong organizational skills and attention to detail.Service-oriented mindset with excellent communication skills.Reliable, trustworthy, and able to handle confidential information with discretion.Professional Spanish and good English language skills.DRIVEN BY PURPOSE, POWERED BY PEOPLE