Reception & Administrative Specialist

China Three Gorges (Europe) S.A; Madrid; On-site; EUR 26,000 - 34,000; Full time

Job summary

CTGE is seeking a Reception & Attendance Specialist to support our Administrative Office. You will handle Chinese delegation management, apartment coordination, and related administrative tasks in Europe.

The role requires language proficiency in Chinese, Spanish, and English, and at least two years of relevant experience. You will work in Madrid on-site with SAP budget duties and cross-department collaboration.

Qualifications

• Degree in Communication, Administration, or equivalent discipline or experience.
• 2+ years of experience in a related position.
• Proficient with Windows OS and MS Office (Excel, PowerPoint, Outlook).

Responsibilities

• Manage Chinese delegation logistics, information, and itineraries.
• Arrange vehicles, accommodation, dining, and related services for delegations.
• Coordinate with departments during delegations' stay in Europe.
• Handle budget applications and reimbursements in SAP.
• Record and archive relevant information after receptions.
• Assist in apartment management and related admin tasks.

Skills

Chinese (C2)

Spanish (C1)

English (B2/C1)

Problem solving

Critical thinking

Team player

Education

Bachelor's degree in Communication, Administration, or equivalent

Tools

Windows OS

MS Office Suite

Excel

PowerPoint

Outlook

Job description

In CTGE we are looking for a Reception & Attendance Specialist to join our Administrative Office team and support our mission of powering the world with renewable energy. In this role, you will learn and support in different tasks:

Chinese Delegation management:

• Providing information and itinerary preparation before the arrival of delegations.
• Responsible for arranging vehicles, accommodation, dining, etc. required for the reception of delegations.
• Coordinating and supporting relevant departments during the delegations' stay in Europe.
• Responsible for relevant budget application and subsequent reimbursement work in our SAP system.
• Responsible for recording and archiving relevant information after the reception of delegations.
• Other administrative work related.

Apartment management:

• Responsible for searching for and visiting flats for the company, when necessary.
• Negotiate with real estate agencies or landlords about the rental conditions.
• Coordinate with departments on the contracts and payment.
• Liaise with cleaning companies to ensure the hygiene and cleanliness of both collective and individual apartments.
• Assist in handling reimbursement processes related to delegation reception, apartment management, and other relevant affairs.
• Degree in Communication, Administration, or any relevant discipline/equivalent work experience.
• Chinese (Native - C2), Spanish (Advanced - C1) and English (Advanced - B2/C1) .
• At least 2 years of experience working in a related position.
• Intermediate to Advanced level of proficiency with Windows OS, MS Office Suite (Excel, PowerPoint, Outlook).
• Problem solving, critical thinking, enthusiastic and collaborative team player.

Why Join Us?

At CTGE, we offer more than just a job; we offer a purpose. As part of our team, you’ll benefit from:

• Opportunities to work in a forward-thinking, environmentally conscious industry.
• Career development and growth opportunities.
• Competitive compensation package with an attractive employee benefits.
• A dynamic and inclusive company culture that fosters collaboration and innovation.