Finance Administrator

Desotec; Constantí; Hybrid; EUR 36,000 - 60,000; Full time

Benefits offered by this job

Hybrid working

26 paid annual leave + 10 unpaid days

Training opportunities

Team building budget

Job summary

DESOTEC is seeking an organized finance assistant to join our team in Cataluña, Spain. You will ensure accurate invoicing, process supplier invoices, prepare credit notes, and support month-end close. Proficiency with ERP systems and Microsoft Excel is essential, along with fluent Spanish and English and good French communication.

This hybrid role offers growth and cross-functional collaboration. You will work closely with purchasing, accounting, and other departments to maintain precise records

Qualifications

• Bachelor's degree in Finance, Business Administration, Accounting, Economics, or related field.
• Experience in administrative, finance support, invoicing, or accounting-related role.
• Comfortable with ERP systems and strong command of Microsoft Excel.
• Highly organized, accurate with attention to detail.
• Able to manage multiple priorities, meet deadlines, and maintain a structured workflow.
• Proactive problem solver who improves administrative processes.
• Confident, professional communication with internal and external stakeholders.
• Collaborative across departments and adaptable to new technologies.

Responsibilities

• Create and deliver customer invoices accurately and on time.
• Ensure invoicing processes comply with local regulations and electronic invoicing requirements.
• Prepare credit notes and corrective invoices as needed.
• Process and record incoming supplier invoices.
• Reconcile purchase orders, delivery notes and invoices, resolving discrepancies.
• Coordinate and process approved supplier payments.
• Monitor outstanding customer balances and follow up on overdue payments.
• Support month-end closing activities with accurate records.
• Act as back-up for the purchasing manager when necessary.

Skills

ERP systems

Microsoft Excel

Spanish language

English language

French knowledge

Education

Bachelor's degree in Finance/Business/Accounting

Tools

Microsoft Dynamics

Job description

Who is DESOTEC?

DESOTEC, founded in 1990, is the leading provider of mobile filtration solutions in Europe and has been building a strong and growing presence in the United States since 2023. Thanks to its unique, flexible, circular service concept and the extensive expertise built up over many decades, DESOTEC unburdens its industrial customers and helps industries grow and thrive while reducing the environmental impact of their operations.

DESOTEC's customer base is constantly growing thanks to a strong focus on 24/7 service and a commitment to design and deliver the best purification solution in close dialogue with the customer. DESOTEC has about450 employees worldwide, all committed to helping protect the planet by driving positive ecological change across industries. In 2026, DESOTEC earned its second consecutive EcoVadis Gold rating for sustainability, placing it among the top 5% of companies assessed worldwide.

Further information is available at www.desotec.com. Follow @desotec on LinkedIn, Facebook and Instagram.

Your tasks & responsibilities?

• You ensure the accurate and timely creation and delivery of customer invoices;
• You ensure invoicing processes comply with local regulations and electronic invoicing requirements;
• You prepare credit notes and corrective invoices whenever required;
• You process, validate and accurately record incoming supplier invoices;
• Youreconcile purchase orders, delivery notes and invoices, ensuring discrepancies are resolved efficiently;
• You coordinate and process approved supplier payments, ensuring accuracy and timely execution;
• Youmonitor outstanding customer balances and proactivelyfollow up on overdue payments;
• Yousupport month-end closing activities by preparing and maintaining accurate financial records;
• You act as back-up for the purchasing manager when necessary.

Who are you?

• You have a Bachelor's degree in Finance, Business Administration, Accounting, Economics, or a related field. Equivalent experience is equally valued;
• You have previous experience in an administrative, finance support, invoicing, or accounting-related role;
• You are comfortable working withERP systems and have a strong command of Microsoft Excel;
• You are highly organized, accurate, and pay close attention to detail;
• You are able to manage multiple priorities, meet deadlines, and maintain a structured way of working;
• You are a proactive problem solver who takes ownership and enjoys improving administrative processes;
• Youcommunicate confidently and professionally with both internal and external stakeholders;
• You enjoy collaborating with colleagues across different departments and building strong working relationships;
• Youadapt easily to new technologies and changing processes;
• You are resilient and remain calmwhen priorities shift or deadlines become challenging;
• You are fluent in Spanish and English and can communicate confidently in French;
• Previous experience supporting month-end closing activities is a plus;
• Experience working in an international environment is a plus;
• Knowledge of Microsoft Dynamics is a plus.

What's in it for you?

It goes without saying that you get a lot in return in exchange for your unbridled dedication and enthusiasm:

• A competitive salary: We guarantee you a competitive base salary, depending on your experience.
• Work-life-balance / hybrid working: You get the freedom to spend 2 days a week in your home office after your training period.
• Time off to schedule freely: At DESOTEC there is no collective closure. You have 26 paid working days of annual leave and have the freedom to take 10 unpaid vacation days on top of that. This way you can increase your number of vacation days to 36 days!
• Personal & professional growth: You will have every opportunity to immerse yourself in your new role, but also to grow personally and professionally through an extensive range of training courses.
• Fun and relaxation: You will regularly be invited to one of the afterworks and other fun activities. Each team also gets a team building budget – it's up to you how you spend it!
• Structured onboarding: We prepare a tailored onboarding plan for every new starter, ensuring a smooth integration into your team, tools, and DESOTEC’s mission from day one.