Office Manager

ADM; Carcagente; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

ADM is seeking an Office Manager in Spain to ensure the efficient day-to-day operation of the office and provide administrative support to leadership, employees, visitors and suppliers. You will coordinate travel, meetings, onboarding, and vendor relationships while maintaining a welcoming environment.

The role requires fluency in Spanish and English, strong MS Office skills, and a proactive, confidential approach to managing priorities and projects.

Formación

• Bachelor's degree in Business Admin, Management or secretarial studies.
• Minimum 2 years in office management or similar role.
• Experience supporting senior executives and coordinating office operations.
• Strong organization, communication and multitasking abilities.
• Professionalism, discretion and confidentiality.
• Fluent in Spanish and English (written and spoken).
• Proficiency with Microsoft Office Suite.

Responsabilidades

• Coordinate travel arrangements, accommodation, meals, and itineraries.
• Organize meetings and coordinate catering and logistics.
• Manage visitor reception and guest experience.
• Oversee daily office operations, supplies, facilities and vendors.
• Manage correspondence, filing systems, and records.
• Support leadership with presentations, reports, and projects.
• Assist with onboarding and administrative HR activities.
• Serve as main contact for office-related matters.
• Supervise and support administrative staff.

Conocimientos

Organizational skills

Communication skills

Multitasking

Leadership

MS Office

Bilingual Spanish/English

Educación

Bachelor's degree in Business Administration, Management, or Secretarial Studies

Herramientas

Microsoft Office

AI-powered tools

Descripción del empleo

Job Description

Job Purpose

The Office Manager ensures the efficient day-to-day operation of the office, providing administrative and operational support to leadership, employees, visitors, and suppliers while maintaining a productive, professional, and welcoming work environment.

Key Responsibilities

• Coordinate travel arrangements, accommodation, meals, and itineraries for management and visitors.
• Organize meetings, prepare materials, and coordinate catering and logistics.
• Manage visitor reception and ensure a positive guest experience.
• Oversee daily office operations, office supplies, facilities, and vendor relationships.
• Manage correspondence, filing systems, and company records.
• Support senior management with presentations, reports, and special projects.
• Assist with employee onboarding and administrative HR activities.
• Serve as the main point of contact for office-related matters.
• Supervise and support administrative staff.

Qualifications, Experience & Skills

• Bachelor's degree in Business Administration, Management, or Vocational Training in Administration/Secretarial Studies.
• Minimum 2 years of experience in office management, administration, or a similar role.
• Experience supporting senior executives and coordinating office operations.
• Strong organizational, communication, and multitasking skills.
• Ability to manage priorities, coordinate projects, and meet deadlines.
• Leadership and team coordination capabilities.
• Customer service mindset with strong attention to detail.
• Adaptable, flexible, and proactive approach to problem-solving.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluent Spanish and English, both written and spoken.
• Curiosity and willingness to learn and adopt AI-powered tools and digital technologies

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Req/Job ID

112739BR