Office & Admin Coordinator — Medical Devices (Barcelona)

Global Medical Device Company; Valencia; Presencial; EUR 35.000 - 45.000; Jornada completa

Descripción de la vacante

Global Medical Device Company in Barcelona, Spain is seeking an Office & Administrative Assistant to keep the office running smoothly. The role supports the Office Manager with admin, logistics, and employee processes, and offers relocation flexibility to Barcelona.

You will handle onboarding, travel coordination, ISO documentation support, and day-to-day office operations with discretion and teamwork. Fluency in Spanish plus English or French is required.

Formación

• Strong organisational and administrative background.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proactive, reliable, and adaptable.
• Fluent Spanish, plus working proficiency in English or French.
• Confident using Microsoft Office and general office tools.
• A genuine team player with good instincts around confidentiality.

Responsabilidades

• General office administration filing, records, contracts, documentation
• Travel coordination for meetings and visitors (flights, hotels, logistics)
• ISO-related documentation support (no technical expertise needed, just organisation)
• Invoice filing and admin support for the Finance team
• Company vehicle fleet administration
• Onboarding/offboarding, employee records, and monthly HR updates
• New starter setup IT equipment, tools, training coordination
• Day-to-day office logistics suppliers, meeting rooms, visitor management

Conocimientos

Organisational skills

Administrative background

Multitasking

Microsoft Office

Confidentiality

Spanish language

Herramientas

Office software

Descripción del empleo

Global Medical Device Company in Barcelona, Spain is seeking an Office & Administrative Assistant to keep the office running smoothly. The role supports the Office Manager with admin, logistics, and employee processes, and offers relocation flexibility to Barcelona.

You will handle onboarding, travel coordination, ISO documentation support, and day-to-day office operations with discretion and teamwork. Fluency in Spanish plus English or French is required.