Office & Administrative Assistant | Medical Devices (Barcelona, Spain)

Global Medical Device Company; Valencia; Presencial; EUR 35.000 - 45.000; Jornada completa

Descripción de la vacante

Global Medical Device Company in Barcelona, Spain is seeking an Office & Administrative Assistant to keep the office running smoothly. The role supports the Office Manager with admin, logistics, and employee processes, and offers relocation flexibility to Barcelona.

You will handle onboarding, travel coordination, ISO documentation support, and day-to-day office operations with discretion and teamwork. Fluency in Spanish plus English or French is required.

Formación

• Strong organisational and administrative background.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proactive, reliable, and adaptable.
• Fluent Spanish, plus working proficiency in English or French.
• Confident using Microsoft Office and general office tools.
• A genuine team player with good instincts around confidentiality.

Responsabilidades

• General office administration filing, records, contracts, documentation
• Travel coordination for meetings and visitors (flights, hotels, logistics)
• ISO-related documentation support (no technical expertise needed, just organisation)
• Invoice filing and admin support for the Finance team
• Company vehicle fleet administration
• Onboarding/offboarding, employee records, and monthly HR updates
• New starter setup IT equipment, tools, training coordination
• Day-to-day office logistics suppliers, meeting rooms, visitor management

Conocimientos

Organisational skills

Administrative background

Multitasking

Microsoft Office

Confidentiality

Spanish language

Herramientas

Office software

Descripción del empleo

Office & Administrative Assistant | Medical Devices Onsite: Barcelona or willing to relocate there Salary Package: €35k-€45k (depending on experience) Overview Ready to be the person who keeps a growing office running like clockwork? A global medical device company is hiring an Office & Administrative Assistant for its Barcelona office. You'll work side-by-side with the Office Manager, keeping the day-to-day admin, logistics, and employee processes tight the kind of role where nothing falls through the cracks because you won't let it.

What You'll Own

• General office administration filing, records, contracts, documentation
• Travel coordination for meetings and visitors (flights, hotels, logistics)
• ISO-related documentation support (no technical expertise needed, just organisation)
• Invoice filing and admin support for the Finance team
• Company vehicle fleet administration
• Onboarding/offboarding, employee records, and monthly HR updates
• New starter setup IT equipment, tools, training coordination
• Day-to-day office logistics suppliers, meeting rooms, visitor management

What You Bring

• Strong organisational and administrative background
• Comfortable managing multiple priorities in a fast-paced environment
• Proactive, reliable, and adaptable
• Fluent Spanish, plus working proficiency in English or French
• Confident using Microsoft Office and general office tools
• A genuine team player with good instincts around confidentiality

Why This Role This isn't a role where you sit and wait for tasks. You'll be trusted to keep the office, the Finance team, and the local employee lifecycle moving with real visibility across the business.

Office & Administrative Assistant | Medical Devices (Barcelona, Spain) Xirivella, Kingdom Of Spain, ES