Barcelona Office Admin & Logistics (Medical Devices)

Skills Alliance; Madrid; Presencial; EUR 35.000 - 45.000; Jornada completa

Descripción de la vacante

Skills Alliance is seeking an Office & Administrative Assistant for its Barcelona office. You will work alongside the Office Manager, keeping day-to-day admin, logistics, and employee processes tight so nothing falls through the cracks.

Fluent Spanish is required, with working proficiency in English or French. The role involves coordinating travel, onboarding/offboarding, IT setup, and confidential admin support to ensure a smooth operation.

Formación

• Strong organisational and administrative background.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, reliable and adaptable.
• Fluent Spanish; working proficiency in English or French.
• Confident using Microsoft Office and general office tools.
• A genuine team player with a high sense of confidentiality.

Responsabilidades

• General office administration including filing, records, contracts, and documentation.
• Travel coordination for meetings and visitors (flights, hotels, logistics).
• ISO-related documentation support (organisation-focused).
• Invoice filing and admin support for Finance team
• Company vehicle fleet administration
• Onboarding/offboarding, employee records, and monthly HR updates
• New starter IT equipment setup, tools and training coordination
• Day-to-day office logistics: suppliers, meeting rooms, visitor management

Conocimientos

Organisational skills

Multitasking

Proactive

Fluent Spanish

English or French proficiency

Microsoft Office

Team player

Confidentiality

Herramientas

Microsoft Office

Descripción del empleo

Skills Alliance is seeking an Office & Administrative Assistant for its Barcelona office. You will work alongside the Office Manager, keeping day-to-day admin, logistics, and employee processes tight so nothing falls through the cracks.

Fluent Spanish is required, with working proficiency in English or French. The role involves coordinating travel, onboarding/offboarding, IT setup, and confidential admin support to ensure a smooth operation.