Office & Administrative Assistant | Medical Devices (Barcelona, Spain)

Skills Alliance; Madrid; Presencial; EUR 35.000 - 45.000; Jornada completa

Descripción de la vacante

Skills Alliance is seeking an Office & Administrative Assistant for its Barcelona office. You will work alongside the Office Manager, keeping day-to-day admin, logistics, and employee processes tight so nothing falls through the cracks.

Fluent Spanish is required, with working proficiency in English or French. The role involves coordinating travel, onboarding/offboarding, IT setup, and confidential admin support to ensure a smooth operation.

Formación

• Strong organisational and administrative background.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, reliable and adaptable.
• Fluent Spanish; working proficiency in English or French.
• Confident using Microsoft Office and general office tools.
• A genuine team player with a high sense of confidentiality.

Responsabilidades

• General office administration including filing, records, contracts, and documentation.
• Travel coordination for meetings and visitors (flights, hotels, logistics).
• ISO-related documentation support (organisation-focused).
• Invoice filing and admin support for Finance team
• Company vehicle fleet administration
• Onboarding/offboarding, employee records, and monthly HR updates
• New starter IT equipment setup, tools and training coordination
• Day-to-day office logistics: suppliers, meeting rooms, visitor management

Conocimientos

Organisational skills

Multitasking

Proactive

Fluent Spanish

English or French proficiency

Microsoft Office

Team player

Confidentiality

Herramientas

Microsoft Office

Descripción del empleo

Office & Administrative Assistant | Medical Devices Onsite: Barcelona or willing to relocate there Salary Package: €35k-€45k (depending on experience)

Overview

Ready to be the person who keeps a growing office running like clockwork?

A global medical device company is hiring an Office & Administrative Assistant for its Barcelona office. You'll work side-by-side with the Office Manager, keeping the day-to-day admin, logistics, and employee processes tight the kind of role where nothing falls through the cracks because you won't let it.

What You'll Own

• General office administration filing, records, contracts, documentation
• Travel coordination for meetings and visitors (flights, hotels, logistics)
• ISO-related documentation support (no technical expertise needed, just organisation)
• Invoice filing and admin support for the Finance team
• Company vehicle fleet administration
• Onboarding/offboarding, employee records, and monthly HR updates
• New starter setup IT equipment, tools, training coordination
• Day-to-day office logistics suppliers, meeting rooms, visitor management

What You Bring

• Strong organisational and administrative background
• Comfortable managing multiple priorities in a fast-paced environment
• Proactive, reliable, and adaptable
• Fluent Spanish, plus working proficiency in English or French
• Confident using Microsoft Office and general office tools
• A genuine team player with good instincts around confidentiality

Why This Role

This isn't a role where you sit and wait for tasks. You'll be trusted to keep the office, the Finance team, and the local employee lifecycle moving with real visibility across the business.