Business Support – Scent & Care (m/w/d)

Symrise; Barcelona; On-site; EUR 36,000 - 46,000; Full time

Job summary

Symrise seeks an organized office administrator to support day-to-day operations in their Barcelona office. You will work closely with internal teams and external stakeholders, handling reporting, travel coordination, and general admin tasks.

The role requires strong organizational skills, attention to detail, and a service-oriented mindset, with experience using SAP, EIS, EDAC, and Microsoft Office.

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational skills with the ability to manage different tasks and priorities efficiently.
• Comfortable working with figures, reporting, and administrative data.
• Strong attention to detail, particularly when handling documents and data.
• Service-oriented and proactive approach.
• Team player who enjoys collaborating with different departments and stakeholders.
• Good active listening skills and ability to understand and respond effectively to inquiries.
• Ability to identify issues and find practical solutions.
• Flexible and comfortable adapting to changing priorities and last-minute requests.

Responsibilities

• Prepare and analyse financial and business reports to support decision-making.
• Support budget planning, monitoring and cost control, ensuring accurate tracking of expenses and financial information.
• Analyse business and financial data, identifying variances and providing relevant insights to the team.
• Maintain accurate reporting and financial records, ensuring data quality and consistency.
• Provide daily administrative and business support to the team.
• Support the smooth and efficient running of office operations.
• Act as a point of contact for internal and external stakeholders.
• Coordinate internal communications and support collaboration across different teams.
• Organise, manage, and archive documents and client files for Southern Europe.
• Maintain accurate physical and digital records.
• Assist with the organisation of company events, conferences, meetings, and workshops.
• Coordinate travel arrangements and bookings.
• Manage office supplies and equipment.
• Support the team in handling changing priorities and unexpected requests.Work with internal systems and tools such as SAP, EIS, and EDAC.

Skills

Communication skills

Organizational skills

Attention to detail

Service orientation

Team player

Active listening

Adaptability

Tools

SAP

EIS

EDAC

Excel

PowerPoint

Word

Job description

About Us

Symrise is a global supplier of fragrances and flavours, cosmetic active ingredients as well as functional ingredients. Its customers include perfume, cosmetics, food and beverage manufacturers, the pharmaceutical industry and producers of dietary supplements and pet food.

The Group, headquartered in Holzminden, Germany, has more than 100 locations in Europe, Africa and the Middle East, Asia, the USA and Latin America.

Together with its customers, Symrise develops new ideas and market-ready concepts for products that form an indispensable part of everyday life. Economic success and corporate responsibility are inextricably linked.

Symrise – always inspiring more...

About the Role

As part of our Scent & Care team, you will provide day-to-day business and administrative support to ensure the smooth and efficient operation of the Barcelona office.

You will work closely with internal teams and external stakeholders, supporting communication, documentation, reporting, travel coordination, and general office activities. This role requires strong organisational skills, attention to detail, and a service-oriented mindset.

Your Responsibilities

• Prepare and analyse financial and business reports to support decision-making.
• Support budget planning, monitoring and cost control, ensuring accurate tracking of expenses and financial information.
• Analyse business and financial data, identifying variances and providing relevant insights to the team.
• Maintain accurate reporting and financial records, ensuring data quality and consistency.
• Provide daily administrative and business support to the team.
• Support the smooth and efficient running of office operations.
• Act as a point of contact for internal and external stakeholders.
• Coordinate internal communications and support collaboration across different teams.
• Organise, manage, and archive documents and client files for Southern Europe.
• Maintain accurate physical and digital records.
• Assist with the organisation of company events, conferences, meetings, and workshops.
• Coordinate travel arrangements and bookings.
• Manage office supplies and equipment.
• Support the team in handling changing priorities and unexpected requests.Work with internal systems and tools such as SAP, EIS, and EDAC.

About You

• Strong communication and interpersonal skills.
• Excellent organisational skills with the ability to manage different tasks and priorities efficiently.
• Comfortable working with figures, reporting, and administrative data.
• Strong attention to detail, particularly when handling documents and data.
• Service-oriented and proactive approach.
• Team player who enjoys collaborating with different departments and stakeholders.
• Good active listening skills and ability to understand and respond effectively to inquiries.
• Ability to identify issues and find practical solutions.
• Flexible and comfortable adapting to changing priorities and last-minute requests.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Experience with SAP, EIS, EDAC, or similar business systems would be an advantage.

Our Offer

Become part of our open and transparent culture. It will give you the opportunity to flourish and to develop inspiring experiences that contribute to the health and well-being of consumers in 160 countries around the world. Putting our employees in the focus fuels our strong company growth above market rates and makes us an excellent place to develop your career.

Come join us and embark on a fascinating journey with Symrise.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.