FDM Assistant

Eurofragance SLU; Sant Cugat del Vallès; Presencial; EUR 21.000 - 27.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible start time

Cobee benefits (meals, transport, etc)

Health & wellness services

Life insurance

Perfume discounts

Pension plan

Descripción de la vacante

Eurofragance is seeking an organized administrative support to assist Project Managers and the Fragrance Evaluation team in Barcelona and offices worldwide. The role involves document preparation, data management in Excel and SAP, event coordination, and support in fragrance testing from the lab.

Desirable English level is B2 and prior secretarial experience. The position offers a dynamic international environment with opportunities for growth and professional development.

Formación

• Previous experience in secretarial and administrative area is highly valued.
• English level - B2 (desirable).
• Good organizational and communication skills are essential.

Responsabilidades

• Assist the Project Managers and Fragrance Evaluation team with administrative tasks.
• Prepare documents, content writing, and manage data in Excel and SAP.
• Coordinate visits and organize meetings, including file management and classification.
• Support in organizing specific events for the team.
• Ensure data is correctly entered in internal Excel files, SAP, and internal software.
• Organize materials for the fragrance evaluation department.
• Suggest administrative improvements to increase efficiency.
• Assist the team in preparing and testing fragrances from the lab.
• Prepare olfactory tests for fragrance evaluation at stands.
• Maintain the internal fragrance library/storage and update codes.
• Set up weekly or bi-weekly fragrance tasting meetings, arrange samples and marketing material, and follow up.
• Maintain stock in physical storage and Excel tracking system.

Conocimientos

Administrative support

Secretarial experience

English B2

Herramientas

Excel

SAP

Descripción del empleo

Ever dreamed of working where fragrances tell stories? At Eurofragance, we don’t just create fragrances — we create experiences. With passion, excellence and bold entrepreneurial spirit, we’re growing fast and want you to grow with us. Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India… and more! Here, your work truly matters — and so do you.

What's your mission?

Give support to the Project Managers and Fragrance Evaluation department.

Here’s what you’ll be rocking every day

• The main function of the chosen person will be to give support the team of Project Managers: Fragrance Development Managers at Eurofragance.
• Take responsibility for the various administrative tasks for the Project Managers team: Preparation of documents, content writing, data management in Excel and SAP, coordination of visits, organization of meetings, file management, document classification, support in the organization of specific events.
• Ensure the correct management and introduction of data in our internal Excels files, SAP and internal software. Be able to understand the information that must be included in each system and fill it in properly.
• Organize the material of the fragrance evaluation department.
• Propose administrative improvement actions to increase the efficiency of the department.
• Support the team of Project Managers, Fragrance Development Managers, in the preparation and testing of fragrances and perfumes that have been previously prepared in the laboratory.
• Prepare the olfactory tests so that the fragrances can be evaluated in the olfactory stands.
• Ensure the internal fragrance library/storage is up to date, new codes, replace old ones.
• Set up of weekly or bi-weekly meetings for smelling new fragrances. For that the person will be in charge of requesting the samples, coordinating the meetings, ensuring marketing material is ready for the meeting, and follow up.
• Responsible for maintaining the market product in our physical storage and keep and excel tracking system.

What You Need To Shine In This Role

Previous experience in the secretarial and administrative area will be highly valued.

English level - B2 (desirable).

What do we offer you at Eurofragance?

• Stability and growth in a solid company in full expansion.
• International environment with a multicultural team and language practice.
• Flexible start time
• Flexible compensation with Cobee (meals, transport, childcare, etc.).
• Health & wellness services: medical, physiotherapy, psychological support.
• Sports facilities: paddle court, gym, yoga classes.
• Medical & life insurance for your peace of mind.
• Special prices on perfumes — because you’ll want to wear what we create.
• Healthy meals four days a week, supported by the company.
• Pension plan to help you build a secure financial future.

Why Eurofragance?

We believe in diversity and in creating a space where everyone feels welcome — regardless of gender, age, background, orientation, or ability.

We’re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect.

By joining us, you become part of a company that actively works to make a positive impact on the planet — and on people.

Ready to join us on this sensorial adventure?