Madrid Reception & Team Assistant - Hybrid, Growth & Perks

BoF Careers; Madrid; Vor Ort; EUR 24.000 - 36.000; Vollzeit

Benefits dieser Stelle

Competitive pay

Holiday allowance

Discounts & volunteering opportunities

Growth & development opportunities

Hybrid & Flexible working environment

Zusammenfassung

Deckers Brands in Madrid is seeking a Reception & Team Assistant to manage daily office operations and support regional EMEA initiatives. You will ensure a welcoming environment for employees, customers and visitors, while coordinating with contractors and vendors.

The role requires proactive organization, service orientation, and collaboration with internal teams. Fluency in English and Spanish is essential; prior reception or admin support experience is preferred.

Qualifikationen

• Experience in reception, front desk, or administrative support.
• Hands-on experience with purchase order (PO) invoicing, including processing, tracking, and liaising with finance teams or vendors.
• Experience managing courier services.
• Familiarity with booking systems, visitor management tools, and basic office equipment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required; certification is a plus.
• Language proficiency: Must speak and write fluently in English and Spanish.

Aufgaben

• Ensure the smooth day-to-day running of the office and showroom, maintaining a clean, safe, and welcoming environment for employees, customers, and visitors.
• Carry out regular compliance and health & safety checks, maintain documentation, support training coordination, and manage a high volume of Facilities Purchase Orders (POs).
• Support your primary site and any new or future locations in your region, assist with courier and sustainability processes, and collaborate with other Reception / Team Assistants to share best practices.
• Provide high-level service, coordinate lunches, team events, and charity initiatives.
• Assist with new site openings, sustainability reporting, and showroom logistics.

Jobbeschreibung

Deckers Brands in Madrid is seeking a Reception & Team Assistant to manage daily office operations and support regional EMEA initiatives. You will ensure a welcoming environment for employees, customers and visitors, while coordinating with contractors and vendors.

The role requires proactive organization, service orientation, and collaboration with internal teams. Fluency in English and Spanish is essential; prior reception or admin support experience is preferred.