Madrid Office Manager & Executive Support Lead

Munich Re Group; Madrid; On-site; EUR 28,000 - 38,000; Full time

Job summary

Munich Re Specialty - Global Markets in Madrid seeks an Office Manager to ensure smooth operation of the Madrid office on a full-time basis, reporting to the Branch Manager. You will coordinate facilities, services, procurement, ESG initiatives, travel, health and safety, IT coordination, and front-of-house support.

The role requires a proactive, service-oriented mindset, strong communication in Spanish and English, and at least 3 years in office management or operations, with a focus on cost

Qualifications

• Minimum 3 years of experience in office management, facilities or operations.
• Strong communication skills in Spanish and English.
• Proactive, service-oriented mindset with ability to manage multiple priorities.

Responsibilities

• Oversee all aspects of office management including facilities maintenance and space planning.
• Coordinate procurement, supplier relationships, and travel arrangements.
• Lead health, safety and environmental initiatives and ensure regulatory compliance.
• Coordinate IT needs with global IT teams and act as local IT contact.
• Support onboarding, calendar management, front-of-house and visitor reception.

Skills

Office management

Facilities management

Procurement

Health & Safety

IT coordination

Spanish language

English language

MS Office

Tools

MS Office

Job description

Munich Re Specialty - Global Markets in Madrid seeks an Office Manager to ensure smooth operation of the Madrid office on a full-time basis, reporting to the Branch Manager. You will coordinate facilities, services, procurement, ESG initiatives, travel, health and safety, IT coordination, and front-of-house support.

The role requires a proactive, service-oriented mindset, strong communication in Spanish and English, and at least 3 years in office management or operations, with a focus on cost