Madrid Office Manager & Admin Pro | Billing & Ops

Across Legal; Madrid; Presencial; EUR 32 000 - 46 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Flexible compensation benefits through

Meal Vouchers

Transport

Childcare

Resumo da oferta

Across Legal in Madrid is seeking an Administration Support & Office Manager to join our Staff team. You will provide administrative and operational support to Partners and professionals, and manage matters from opening to billing.

You will monitor time entries, coordinate with the Finance team, and ensure the Madrid office runs smoothly. The role requires 3+ years in admin/support, strong MS Office and advanced Excel skills, and a proactive, confidential, team-focused mindset.

Qualificações

• This role requires an organised, resourceful and proactive professional in admin/support roles.
• The candidate should have 3+ years of experience in administrative, professional support or similar roles.
• Experience in a law firm or professional services is highly valued.
• Strong Microsoft Office and advanced Excel skills are essential.
• Familiarity with AI tools (ChatGPT/Claude) and data management is preferred.

Responsabilidades

• Provide administrative and operational support to Partners and professionals.
• Manage opening and follow-up of matters including time recording and documentation.
• Monitor and review the teams’ time entries with Partners and professionals.
• Support billing and collections in coordination with Finance.
• Prepare monitoring reports on time entries, billing, and collections.
• Coordinate regular meetings to review time entries, matters, billing, and collections.
• Handle filings and administrative procedures with notaries and registries.
• Work with Staff team to implement internal procedures and deadlines.
• Ensure smooth day-to-day running of the Madrid office and manage office supplies.

Conhecimentos

Organisational skills

Time management

Communication skills

Multitasking

Discretion

English proficiency

AI tools familiarity

Data handling

Microsoft Office proficiency

Formação académica

Administration or related field

Ferramentas

Microsoft Word

PowerPoint

Outlook

SharePoint

Excel (Advanced)

AI tools (ChatGPT/Claude)

Descrição da oferta de emprego

Across Legal in Madrid is seeking an Administration Support & Office Manager to join our Staff team. You will provide administrative and operational support to Partners and professionals, and manage matters from opening to billing.

You will monitor time entries, coordinate with the Finance team, and ensure the Madrid office runs smoothly. The role requires 3+ years in admin/support, strong MS Office and advanced Excel skills, and a proactive, confidential, team-focused mindset.