Madrid Office Manager & Executive Assistant

Munich Re; Madrid; Presencial; EUR 36.000 - 48.000; Jornada completa

Descripción de la vacante

Munich Re in Madrid is seeking an Office Manager to ensure the smooth running of the Madrid office. You will manage facilities, procure services, coordinate IT issues with global teams and champion Health & Safety policies.

The role reports to the Branch Manager, involves ESG initiatives, travel arrangements, and supporting onboarding and front‑of‑house operations, contributing to an efficient, compliant workplace.

Formación

• Minimum of 3 years of experience in office management, facilities or operations roles.
• Strong communication and proactive problem-solving abilities.
• Excellent Spanish and English language skills.
• Basic knowledge of Microsoft Office and IT coordination.
• Understanding of insurance or banking business is a plus.
• Able to manage multiple priorities and deadlines.

Responsabilidades

• Oversee all aspects of office management and workplace optimisation.
• Manage external suppliers, service providers, contracts and facilities.
• Lead procurement processes and cost-control in line with budgets.
• Act as local IT contact and coordinate with global IT teams.
• Ensure Health, Safety and Security compliance and business continuity.
• Lead ESG initiatives and sustainability measures in office operations.
• Oversee travel policy compliance and manage travel providers.
• Support electronic filing, data integrity and quality control.
• Manage visitor reception and front-of-house tasks.
• Assist new employees with onboarding tasks and introductions.
• Support meeting administration, booking and reporting as required.
• Coordinate complex executive calendars and international travel.
• Promote Conduct and best outcomes for customers/policyholders.

Conocimientos

Office management

Facilities management

Communication

Spanish language

English language

IT coordination

Herramientas

Microsoft Office

Descripción del empleo

Munich Re in Madrid is seeking an Office Manager to ensure the smooth running of the Madrid office. You will manage facilities, procure services, coordinate IT issues with global teams and champion Health & Safety policies.

The role reports to the Branch Manager, involves ESG initiatives, travel arrangements, and supporting onboarding and front‑of‑house operations, contributing to an efficient, compliant workplace.