Life Sciences Meetings Project Manager – Hybrid in Madrid

BCD Travel; Madrid; Hybrid; EUR 32,000 - 39,000; Full time

Benefits offered by this job

Flexible working

Growth opportunities

Employee voice

Career mobility

Comprehensive benefits

Job summary

BCD Meetings & Events seeks a Project Manager – Meetings with Life Science expertise to lead client events from concept to execution across multiple programs. You will be the go-to planning contact for Client Event Organizers, ensuring venues, timelines, budgets and stakeholder expectations are met.

You will manage budgets, vendor relations, attendee coordination, venue sourcing and e-RFP processes, while traveling up to 25% and collaborating across regions.

Qualifications

• Sound experience in meeting/program planning.
• Experience on a Life Sciences client.
• Proficiency in Microsoft Office applications.
• French and English language proficient in both oral and written communications.

Responsibilities

• Oversee planning and execution of programs, ensuring timelines and client financial controls.
• Provide advice on best practices, compliance, and cost savings for events.
• Create and communicate budgets throughout planning, with reconciled final budgets.
• Manage supplier negotiations and relationships.
• Conduct venue research, preliminary budgeting, and manage the e-RFP process.
• Track attendee registrations and communications with hotels regarding room blocks and cancellations.
• Build client websites for information collection and registration, ensuring compliance requirements are met.
• Meet deadlines for reporting, audits, and ensure supplier billing compliance.
• Assist in developing SOPs and best practices to enhance operations across regions.

Skills

Meeting planning

Life sciences

MS Office

French

English

Tools

Cvent

Job description

BCD Meetings & Events seeks a Project Manager – Meetings with Life Science expertise to lead client events from concept to execution across multiple programs. You will be the go-to planning contact for Client Event Organizers, ensuring venues, timelines, budgets and stakeholder expectations are met.

You will manage budgets, vendor relations, attendee coordination, venue sourcing and e-RFP processes, while traveling up to 25% and collaborating across regions.