Learning & Development Administrator (English & German Speaker)

Msxinternational; Barcelona; On-site; EUR 28,000 - 38,000; Full time

Job summary

MSX is seeking an L&D Administrator to provide administrative and project support, manage LMS data, coordinate training logistics, and ensure a high-quality service for learners, dealerships and stakeholders. You will support end-to-end training administration, including scheduling, communications, reporting and record management.

The ideal candidate has fluent English and German, strong Excel and MS Office skills, and the ability to work independently or in a team.

Qualifications

• 1+ year experience in training administration.
• Fluent English and German required.
• Advanced Excel and MS Office skills.
• Experience with Learning Management Systems (LMS).
• Strong communication and organizational skills.
• Ability to work independently and as part of a team.

Responsibilities

• Course Management: Schedule training sessions and events, send invitations, and confirm attendance.
• Logistics and Bookings: Arrange venues, hotels, flights, and manage office supply orders.
• Customer Support: Handle dealership inquiries and contact participants and coordinators.
• Data Administration: Input data into the LMS and keep training records updated.
• Reporting and Follow-up: Generate LMS reports and prepare training materials.

Skills

Strong communication

Organization

Problem-solving

Advanced Excel

LMS experience

Microsoft Office

Fluent English

Fluent German

Independent work

Team collaboration

Tools

Excel

LMS

Microsoft Office

Job description

The L&D Administrator is responsible for providing administrative and project support services, managing LMS data administration, coordinating training logistics, and ensuring an efficient and high-quality service for learners, dealerships, and stakeholders. The role supports the end-to-end administration of training programs, including course scheduling, communications, reporting, customer support, and record management.

Responsibilities:

• Course Management: Schedule training sessions and events, send invitations to participants, and confirm attendance.
• Logistics and Bookings: Arrange training venues, hotels, and flights, as well as handle office supply orders.
• Customer Support: Handle dealership network inquiries and contact participants and training coordinators prior to course attendance (via email and phone).
• Data Administration: Input data into the LMS and keep training records up to date.
• Reporting and Follow-up: Generate reports in the LMS and ensure that all training resources and materials are properly prepared.

What we're looking for

• Strong communication, organization, and problem-solving skills.
• Detail-oriented, customer-focused, and process-driven mindset.
• Ability to work both independently and as part of a team.
• Advanced Excel skills and good knowledge of Microsoft Office.
• Experience working with Learning Management Systems (LMS).
• Previous experience in training administration (1+ year preferred).
• Fluent English and German (mandatory requirement).
• Knowledge of any of the following languages will be considered a plus: Spanish, Dutch, Hungarian, Swedish or Polish.

MSX is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, neurodiversity or other personal characteristics and backgrounds, age, sexual orientation, gender reassignment, religion or belief, or marital and parental status. As users of the Disability Confident scheme, we interview all disabled applicants who meet the minimum criteria for the vacancy.