Junior HR Specialist

IE University; Madrid; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

IE University is seeking a Junior Manager to join its Human Resources team in Madrid, supporting payroll processes, Social Security, contracts and HR records. The role emphasizes accuracy, confidentiality, and collaboration with external providers.

The ideal candidate will have 1–2 years in HR admin, knowledge of Spanish payroll, strong Excel skills, and fluency in Spanish with professional English. This is a full-time position at the Madrid site with opportunities to contribute to payroll

Formación

• Degree or vocational qualification in Human Resources, Labour Relations, Business Administration, Accounting or a related field.
• Around one to two years of experience in HR administration, payroll, labour administration or a similar position. Relevant internships will also be considered.
• Basic knowledge of Spanish payroll, labour regulations, Social Security and personal income tax processes.
• Experience working with payroll information, employee documentation, invoices or accounting records.
• Fluency in Spanish and a professional working level of English.
• Advanced knowledge of Microsoft Excel and confidence working with databases and HR systems.
• Experience with Microsoft Dynamics AX or another ERP system would be an advantage.
• Familiarity with payroll software platforms such as Sistema RED, SILTRA, Contrat@ or similar would be desirable.
• Strong analytical and organizational skills, with excellent attention to detail.
• Ability to manage confidential information responsibly.

Responsabilidades

• Supporting the monthly payroll process, including collection, review and validation of payroll variables, absences, benefits, deductions and other employee-related information.
• Coordinating with the payroll provider and reviewing payroll calculations to ensure accuracy and compliance with deadlines.
• Supporting Social Security procedures, including employee registrations and terminations, contract variations and data contribution.
• Assisting with employment contracts, extensions, amendments and other employee documentation.
• Maintaining accurate employee records and HR databases, including new hires, departures, absences and payroll changes.
• Accounting for HR expenses, including payroll, Social Security contributions and benefits invoices.
• Monitoring and processing invoices, payments and accounting entries.

Conocimientos

Payroll knowledge

HR administration

English proficiency

Spanish fluency

Excel expertise

ERP familiarity

Data confidentiality

Analytical skills

Educación

Degree or vocational qualification in HR, Labour Relations, Business Administration, Accounting or related field

Herramientas

Microsoft Dynamics AX

HR systems

Payroll software

Sistema RED

SILTRA

Contrat@

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE UniversityHuman Resources is looking for aJunior Manager to join its team!

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real‑world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position inMadrid - IE Tower, Segovia Campus, María de Molina, Pinar 18, Velázquez, etc.

Responsibilities

Your role as a Junior Manager will involve:

• Supporting the monthly payroll process, including the collection, review and validation of payroll variables, absences, benefits, deductions and other employee-related information.
• Coordinating with the payroll provider and reviewing payroll calculations to ensure accuracy and compliance with established deadlines.
• Supporting Social Security procedures, including employee registrations, terminations, contract variations, contribution data and the resolution of administrative incidents.
• Assisting with employment contracts, extensions, amendments and other employee documentation.
• Maintaining accurate employee records and HR databases, including new hires, departures, personal details, absences, leave, holidays and payroll-related changes.
• Accounting for HR expenses, including payroll, Social Security contributions and employee benefit invoices.
• Monitoring and processing invoices, payments, accounting entries, transfers and supporting documentation.
• Preparing and issuing bank transfers, payroll payment files and other HR-related payments.
• Monitoring bank transactions and supporting bank and accounting reconciliations in coordination with the Finance Department.
• Supporting payroll-related tax and Social Security reporting and providing the required information to external advisers and internal stakeholders.
• Managing employee benefits and liaising with insurance companies, banks and other HR suppliers.
• Preparing regular reports, reconciliations and HR metrics using Excel and HR systems.
• Responding to employees’ administrative, payroll and benefits-related queries in a clear and confidential manner.
• Ensuring that employee information and documentation are handled in accordance with internal policies, data protection requirements and applicable labour regulations.
• Providing general administrative support to the Human Resources Department and participating in HR improvement projects.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Degree or vocational qualification in Human Resources, Labour Relations, Business Administration, Accounting or a related field.
• Around one to two years of experience in HR administration, payroll, labour administration or a similar position. Relevant internships will also be considered.
• Basic knowledge of Spanish payroll, labour regulations, Social Security and personal income tax processes.
• Experience working with payroll information, employee documentation, invoices or accounting records.
• Fluency in Spanish and a professional working level of English.
• Advanced knowledge of Microsoft Excel and confidence working with databases and HR systems.
• Experience with Microsoft Dynamics AX or another ERP system would be an advantage.
• Familiarity with payroll software, Sistema RED, SILTRA, Contrat@ or similar platforms would be desirable.
• Strong analytical and organizational skills, with excellent attention to detail.
• Ability to manage confidential information responsibly.
• A proactive, service-oriented and collaborative approach.
• Ability to organize priorities, meet deadlines and communicate effectively with employees, suppliers and internal departments.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.