Madrid HR & Payroll Coordinator (Junior)

IE University; Madrid; On-site; EUR 26,000 - 38,000; Full time

Job summary

IE University is seeking a Junior Manager to join its Human Resources team in Madrid, supporting payroll processes, Social Security, contracts and HR records. The role emphasizes accuracy, confidentiality, and collaboration with external providers.

The ideal candidate will have 1–2 years in HR admin, knowledge of Spanish payroll, strong Excel skills, and fluency in Spanish with professional English. This is a full-time position at the Madrid site with opportunities to contribute to payroll

Qualifications

• Degree or vocational qualification in Human Resources, Labour Relations, Business Administration, Accounting or a related field.
• Around one to two years of experience in HR administration, payroll, labour administration or a similar position. Relevant internships will also be considered.
• Basic knowledge of Spanish payroll, labour regulations, Social Security and personal income tax processes.
• Experience working with payroll information, employee documentation, invoices or accounting records.
• Fluency in Spanish and a professional working level of English.
• Advanced knowledge of Microsoft Excel and confidence working with databases and HR systems.
• Experience with Microsoft Dynamics AX or another ERP system would be an advantage.
• Familiarity with payroll software platforms such as Sistema RED, SILTRA, Contrat@ or similar would be desirable.
• Strong analytical and organizational skills, with excellent attention to detail.
• Ability to manage confidential information responsibly.

Responsibilities

• Supporting the monthly payroll process, including collection, review and validation of payroll variables, absences, benefits, deductions and other employee-related information.
• Coordinating with the payroll provider and reviewing payroll calculations to ensure accuracy and compliance with deadlines.
• Supporting Social Security procedures, including employee registrations and terminations, contract variations and data contribution.
• Assisting with employment contracts, extensions, amendments and other employee documentation.
• Maintaining accurate employee records and HR databases, including new hires, departures, absences and payroll changes.
• Accounting for HR expenses, including payroll, Social Security contributions and benefits invoices.
• Monitoring and processing invoices, payments and accounting entries.

Skills

Payroll knowledge

HR administration

English proficiency

Spanish fluency

Excel expertise

ERP familiarity

Data confidentiality

Analytical skills

Education

Degree or vocational qualification in HR, Labour Relations, Business Administration, Accounting or related field

Tools

Microsoft Dynamics AX

HR systems

Payroll software

Sistema RED

SILTRA

Contrat@

Job description

IE University is seeking a Junior Manager to join its Human Resources team in Madrid, supporting payroll processes, Social Security, contracts and HR records. The role emphasizes accuracy, confidentiality, and collaboration with external providers.

The ideal candidate will have 1–2 years in HR admin, knowledge of Spanish payroll, strong Excel skills, and fluency in Spanish with professional English. This is a full-time position at the Madrid site with opportunities to contribute to payroll