Jefe/A De Recepción – Lidera Front Office Y Apertura

Cuber House Curio Collection By Hilton; Valencia; On-site; EUR 36,000 - 46,000; Full time

Job summary

Edwards Lifesciences in Valencia is seeking an Executive Assistant to provide high-level administrative support, coordinating information, priorities, and key processes for efficient operations.

The role focuses on managing calendars, planning meetings, coordinating events, and handling confidential information with discretion, enabling informed decision-making across the campus.

Qualifications

• H.S. Diploma or equivalent with at least 6 years of relevant experience.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational and problem-solving skills with attention to detail.
• Ability to work autonomously within established procedures and meet deadlines.
• Ability to support senior leaders and manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage Campus schedule and calendar with accuracy and attention to changes.
• Plan and execute meetings and events with some supervision.
• Assist in semi-routine and non-routine administrative projects/tasks.
• Prepare information, documents, and logistics for the department or executives.
• Screen and direct phone calls, file, and draft general correspondence.
• Assist Campus Forum Members with admin tasks: schedule meetings, prepare minutes, support tools.

Skills

MS Office

Communication

Confidentiality

Organizational skills

Time management

Autonomy

Stakeholder liaison

Education

HS Diploma or equivalent

Job description

Spain - Moncada - Valencia

Full time

Req-51105

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Executive Assistant position at our Valencia Campus offers a unique career opportunity that could be your next step towards an exciting future.

How you'll make an impact

As an Executive Assistant at our Valencia Campus, you will provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

In this role, you will:

• Manage schedule and calendar of Campus with attention to accuracy and detail, including keeping members informed of calendar changes and change requests


• Plan and execute meetings and events with some supervision


• Assist in semi-routine and non-routine administrative projects/tasks


• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management


• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction


• Assistance to the Campus Forum Members with respect to various administrative tasks including:
  
  
  
  • call and set regular meetings
  
  
  • prepare meetings minutes
  
  
  • Use all computer programs relevant to the position to support of the Valencia Campus Forum
  
  
  
  


• Support corporate or cross functional corporate events (e.g. conferences, team-buildings, Xmas party, ERG events)


• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties

What you'll need (Required)

• H.S. Diploma or equivalent 6 Years years experience directly related experience, including executive-level Required


• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint


• Excellent written and verbal communications skills, including negotiating and relationship management skills


• Ability to manage internal and external confidential information with the utmost discretion


• Strong organizational and problem-solving skills, with strict attention to detail


• Ability to work autonomously within established procedures and practices and complete tasks resourcefully and effectively


• Ability to work effectively in a fast-paced, dynamic environment, manage pressure, and collaborate as part of a team


• Ability to interact professionally and build effective relationships with stakeholders at all organizational levels and with external contacts


• Adhere to all company rules and requirements, including Environmental Health & Safety requirements, and take appropriate measures to prevent injuries, protect the environment, and prevent pollution within the role's span of influence and control

What else we look for (Preferred)

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements


• Knowledge and understanding of Edwards policies, procedures, and administrative requirements


• Experience supporting senior leaders, executive-level management, or cross-functional leadership forums


• Experience coordinating corporate events and working with external suppliers


• Strong negotiation and influencing skills


• Proactive, enthusiastic, and solutions-oriented approach


• Commitment to providing a consistent, high-quality internal and external client experience es, and processes to enable effective operations and decision making.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need them most.