Executive Assistant, Valencia Campus

Edwards Lifesciences; Moncada; On-site; EUR 32,000 - 46,000; Full time

Job summary

Edwards Lifesciences is seeking an Executive Assistant for our Valencia Campus to provide high-level administrative support, coordinate priorities, and enable effective operations for executive leadership.

You will manage calendars, plan meetings and events, handle confidential information, and support cross-functional forum activities, liaising with external suppliers as needed.

Qualifications

• H.S. Diploma or equivalent with 6 years of directly related experience, including executive-level work.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication, including negotiation and relationship management skills.
• Ability to handle confidential information with discretion.
• Strong organizational and problem-solving skills with attention to detail.

Responsibilities

• Manage Campus schedule and calendar with accuracy and detail, communicating changes to senior members.
• Plan and execute meetings and events with supervision.
• Support a range of administrative projects/tasks, routine and non-routine.
• Prepare information, documents, and logistics for the department and executive management.
• Perform general administrative tasks including screening calls, filing, and drafting correspondence.
• Assist Campus Forum Members with meetings and minutes, and coordinate regular meetings.

Skills

Executive support

Calendar management

Communication

Organizational skills

Relationship management

Education

HS Diploma

Tools

Microsoft Office

Event planning tools

Job description

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Executive Assistant position at our Valencia Campus offers a unique career opportunity that could be your next step towards an exciting future.

How You'll Make An Impact

As an Executive Assistant at our Valencia Campus, you will provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

In this role, you will:

• Manage schedule and calendar of Campus with attention to accuracy and detail, including keeping members informed of calendar changes and change requests
• Plan and execute meetings and events with some supervision
• Assist in semi-routine and non-routine administrative projects/tasks
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Assistance to the Campus Forum Members with respect to various administrative tasks including:
• call and set regular meetings
• prepare meetings minutes
• Use all computer programs relevant to the position to support of the Valencia Campus Forum
• Support corporate or cross functional corporate events (e.g. conferences, team-buildings, Xmas party, ERG events)
• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties

What You'll Need (Required)

• H.S. Diploma or equivalent 6 Years years experience directly related experience, including executive-level Required
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Ability to manage internal and external confidential information with the utmost discretion
• Strong organizational and problem-solving skills, with strict attention to detail
• Ability to work autonomously within established procedures and practices and complete tasks resourcefully and effectively
• Ability to work effectively in a fast-paced, dynamic environment, manage pressure, and collaborate as part of a team
• Ability to interact professionally and build effective relationships with stakeholders at all organizational levels and with external contacts
• Adhere to all company rules and requirements, including Environmental Health & Safety requirements, and take appropriate measures to prevent injuries, protect the environment, and prevent pollution within the role's span of influence and control

What Else We Look For (Preferred)

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Experience supporting senior leaders, executive-level management, or cross-functional leadership forums
• Experience coordinating corporate events and working with external suppliers
• Strong negotiation and influencing skills
• Proactive, enthusiastic, and solutions-oriented approach
• Commitment to providing a consistent, high-quality internal and external client experience es, and processes to enable effective operations and decision making.