Executive Assistant – Campus Operations

Edwards Lifesciences Gruppe; Valencia; On-site; EUR 40,000 - 55,000; Full time

Job summary

Edwards Lifesciences is seeking an Executive Assistant for the Valencia Campus to provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

You will manage the Campus calendar, plan and execute meetings and events, prepare documents and logistics, screen calls, and support forums and external suppliers, ensuring discretion with confidential information and smooth collaboration

Qualifications

• 6 years of directly related experience, including executive-level support.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communications, including negotiation and relationship management.
• Ability to manage confidential information with discretion.
• Strong organizational and problem-solving skills with attention to detail.

Responsibilities

• Manage schedule and calendar of Campus with accuracy and detail.
• Plan and execute meetings and events with supervision.
• Assist in administrative projects and tasks.
• Prepare information, documents, and logistics for the department or executive level.
• Screen calls, file, and compose general correspondence.
• Support Campus Forum members with administrative tasks and meeting minutes.
• Use computer programs to support the Valencia Campus Forum.
• Coordinate events with external suppliers (hotels, restaurants, agencies).

Skills

Executive support

Calendar management

Communication skills

Discretion with confidential info

Organizational skills

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Job description

Edwards Lifesciences is seeking an Executive Assistant for the Valencia Campus to provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

You will manage the Campus calendar, plan and execute meetings and events, prepare documents and logistics, screen calls, and support forums and external suppliers, ensuring discretion with confidential information and smooth collaboration