Executive Assistant, Valencia Campus

Edwards Lifesciences Gruppe; Valencia; On-site; EUR 40,000 - 55,000; Full time

Job summary

Edwards Lifesciences is seeking an Executive Assistant for the Valencia Campus to provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

You will manage the Campus calendar, plan and execute meetings and events, prepare documents and logistics, screen calls, and support forums and external suppliers, ensuring discretion with confidential information and smooth collaboration

Qualifications

• 6 years of directly related experience, including executive-level support.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communications, including negotiation and relationship management.
• Ability to manage confidential information with discretion.
• Strong organizational and problem-solving skills with attention to detail.

Responsibilities

• Manage schedule and calendar of Campus with accuracy and detail.
• Plan and execute meetings and events with supervision.
• Assist in administrative projects and tasks.
• Prepare information, documents, and logistics for the department or executive level.
• Screen calls, file, and compose general correspondence.
• Support Campus Forum members with administrative tasks and meeting minutes.
• Use computer programs to support the Valencia Campus Forum.
• Coordinate events with external suppliers (hotels, restaurants, agencies).

Skills

Executive support

Calendar management

Communication skills

Discretion with confidential info

Organizational skills

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Job description

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Executive Assistant position at our Valencia Campus offers a unique career opportunity that could be your next step towards an exciting future.

How you'll make an impact

As an Executive Assistant at our Valencia Campus, you will provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

• Manage schedule and calendar of Campus with attention to accuracy and detail, including keeping members informed of calendar changes and change requests
• Plan and execute meetings and events with some supervision
• Assist in semi-routine and non-routine administrative projects/tasks
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Assistance to the Campus Forum Members with respect to various administrative tasks including: call and set regular meetings prepare meetings minutes
• Use all computer programs relevant to the position to support of the Valencia Campus Forum
• Support corporate or cross functional corporate events (e.g. conferences, team-buildings, Xmas party, ERG events)
• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties

What you'll need (Required)

• H.S. Diploma or equivalent
• 6 Years years experience directly related experience, including executive-level
• Required Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Ability to manage internal and external confidential information with the utmost discretion
• Strong organizational and problem-solving skills, with strict attention to detail
• Ability to work autonomously within established procedures and practices and complete tasks resourcefully and effectively
• Ability to work effectively in a fast-paced, dynamic environment, manage pressure, and collaborate as part of a team
• Ability to interact professionally and build effective relationships with stakeholders at all organizational levels and with external contacts
• Adhere to all company rules and requirements, including Environmental Health & Safety requirements, and take appropriate measures to prevent injuries, protect the environment, and prevent pollution within the role's span of influence and control

What else we look for (Preferred)

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Experience supporting senior leaders, executive-level management, or cross-functional leadership forums
• Experience coordinating corporate events and working with external suppliers
• Strong negotiation and influencing skills
• Proactive, enthusiastic, and solutions-oriented approach
• Commitment to providing a consistent, high-quality internal and external client experience es, and processes to enable effective operations and decision making.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need them most.