International Office & Personal Assistant Manager Barcelona

Ruth Wagstaff Recruitment Ltd; Barcelona; On-site; EUR 32,000 - 52,000; Full time

Job summary

Ruth Wagstaff Recruitment Ltd is seeking an experienced Office Manager / Personal Assistant to support a senior leadership team across Barcelona and Europe. You will manage complex calendars, coordinate international travel, and handle sensitive communications in English and Spanish within a dynamic, multi-office environment.

Based in the Barcelona studio, you will drive standardized administrative processes, oversee office operations, and liaise with vendors, IT, and HR across four European

Qualifications

• 3–5+ years of experience in a senior Office Management, Executive Assistant, or PA role.
• Proven ability to support multi-office or international teams across Europe.
• Fluency in English and Spanish (written and spoken).
• Advanced MS Office 365 skills; high-level administrative proficiency.

Responsibilities

• Manage executive calendars and schedule high-level international meetings across time zones.
• Coordinate domestic and international travel logistics, itineraries, and expense reports for leadership.
• Screen and draft confidential communications in English and Spanish.
• Organize cross-office leadership meetings, agendas, minutes, and follow-up actions.

Skills

Bilingual English/Spanish

Organizational skills

Cross-office coordination

Cultural intelligence

Tools

MS Office 365

Job description

Ruth Wagstaff Recruitment Ltd is seeking an experienced Office Manager / Personal Assistant to support a senior leadership team across Barcelona and Europe. You will manage complex calendars, coordinate international travel, and handle sensitive communications in English and Spanish within a dynamic, multi-office environment.

Based in the Barcelona studio, you will drive standardized administrative processes, oversee office operations, and liaise with vendors, IT, and HR across four European