On-Site PA & Office Manager – Barcelona

Isglobal; Barcelona; On-site; EUR 24,000 - 30,000; Full time

Benefits offered by this job

36 days off per year

Permanent contract

Job summary

ISGlobal seeks a highly organized Personal Assistant & Office Manager to support Principal Investigators and oversee the Barcelona office. The role combines executive assistance with on-site facilities management and event coordination, requiring on-site presence in Barcelona and strong administrative skills.

Candidates with administrative training, high learning capacity, and motivation to work in a scientific setting are encouraged to apply.

Qualifications

• Education: Vocational Training / Higher National Diploma in Administration or equivalent.
• Experience as PA/EA or Office Manager is valuable but not mandatory.
• Fluency in Catalan and Spanish; high level of English.
• IT skills with MS Office suite and digital organization tools.

Responsibilities

• Provide day-to-day administrative support to Principal Investigators and senior researchers.
• Manage agendas, meetings, travel arrangements, and expenses.
• Oversee Barcelona office operations, supplies, and visitor coordination.
• Collaborate with Services/IT for space management and facilities.
• Coordinate events, workshops, and seminars on-site.

Skills

Organizational skills

Communication skills

Proactivity

Time management

Teamwork

Problem solving

Interpersonal skills

Flexibility

Education

Vocational Training in Administration / CFGM or CFGS

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Job description

ISGlobal seeks a highly organized Personal Assistant & Office Manager to support Principal Investigators and oversee the Barcelona office. The role combines executive assistance with on-site facilities management and event coordination, requiring on-site presence in Barcelona and strong administrative skills.

Candidates with administrative training, high learning capacity, and motivation to work in a scientific setting are encouraged to apply.