Insurance Admin & Ops Assistant – Barcelona

Tokio Marine HCC; Bellprat; On-site; EUR 20,000 - 28,000; Full time

Job summary

Tokio Marine HCC in Barcelona seeks an Administrative Assistant to join our Front Office (Underwriting) team. You will support employees with administrative tasks and help drive business development, building profitable broker and insured relationships.

You will report to the Financial Lines Administrative Centre Manager and ensure policy documentation, billing, and file maintenance are accurate and compliant while contributing to process improvements across the region.

Qualifications

• Experience in an administrative position.
• Administration-related degree.
• Fluent in French, English, and Spanish; German is a plus.
• Proficient in Word and Excel.
• Strong PC and internet research skills.

Responsibilities

• Arrange business trips through our external travel agency.
• Prepare and submit employees’ expense reports.
• Occasionally cover reception.
• Assist underwriters with entering policy details in the policy admin system.
• Review and issue invoices; follow up on overdue payments.
• Create and maintain client folders.
• Keep the policy admin system up to date.
• Ensure compliance in policy documentation and systems.
• Participate in optimizing operational processes as required.

Skills

Administrative experience

French

English

Spanish

German (nice to have)

Education

Administration-related degree

Tools

Word

Excel

Job description

Tokio Marine HCC in Barcelona seeks an Administrative Assistant to join our Front Office (Underwriting) team. You will support employees with administrative tasks and help drive business development, building profitable broker and insured relationships.

You will report to the Financial Lines Administrative Centre Manager and ensure policy documentation, billing, and file maintenance are accurate and compliant while contributing to process improvements across the region.