Admin Centre Assistant (Fluent in French, English and Spanish)

Tokio Marine Europe S.A. (TME); Barcelona; Vor Ort; EUR 26.000 - 32.000; Vollzeit

Zusammenfassung

Tokio Marine Europe S.A. (TME) in Barcelona seeks an Administrative Assistant to join its Front Office team. Based in our Barcelona Office, you will assist employees within the Underwriting Department and report to the Financial Lines Administrative Centre Manager. You will handle admin tasks and support business development with brokers and insureds.

You will help maintain policy docs, manage contacts, and ensure compliance across systems while contributing to process improvements.

Qualifikationen

• Experience in an administrative position.
• Administration-related degree required.
• Fluency in French, English and Spanish; German is a plus.
• Expert-level Word and Excel skills.

Aufgaben

• Arranging business trips via external travel agency.
• Preparing and submitting employees’ expense reports.
• Covering reception occasionally.
• Entering policy details in the policy administrative system.
• Reviewing invoices and following up on overdue payments.
• Issuing policy documentation.
• Creating and maintaining the client’s folder.
• Maintaining the policy administrative system up to date.
• Ensuring compliance in policy documents and systems.
• Participating in optimizing operational processes.

Kenntnisse

French fluency

English fluency

Spanish fluency

German a plus

Ausbildung

Administration-related degree

Tools

Microsoft Word

Microsoft Excel

Jobbeschreibung

As an Administrative Assistant based in our Barcelona Office, you will be part of a dynamic, international team of professionals focused on assisting employees in our Front Office (Underwriting Department). You will directly report to the Financial Lines Administrative Centre Manager and perform administrative tasks, as well as support the team’s business development goals. You will be key to building profitable relationships with brokers and insureds, and your role will fully support and align with the company’s objectives and standards.

Main responsibilities

• Arranging business trips through our external travel agency
• Preparing and submitting employees’ expense reports
• Covering reception (occasionally)
• Assisting the underwriters of your region in: Entering insurance policy details in the policy administrative system
• Reviewing / manually preparing invoices and following up on overdue and incorrect payments
• Issuing policy documentation
• Creating and maintaining the client’s folder
• Maintaining the policy administrative system up to date
• Ensuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative system
• Participating in optimizing the operational processes as required

Challenges

• Dealing with a broad spectrum of cognitive tasks in a time-sensitive environment
• Managing multiple policy administrative systems and databases
• Learning many procedures and following them accurately

Requirements

• Experience in an administrative position
• Administration-related degree
• Fluent in French, English, and Spanish. German is a plus
• Word and Excel (expert level)
• Good PC and internet research skills

#LI-HF1 Your success is our priority. In a world that is rapidly changing, TMHCC enables you to take on opportunities with confidence. At Tokio Marine HCC, we pride ourselves on hiring the smartest, most conscientious people, who want to make a difference no matter their background. And then we give them the support and trust they need. We’re always looking for curious, creative transformative thinkers who want to change the status quo and have a passion for doing the right thing. If this is you, then we want you on our team.