HR Administrative

InPost Iberia; Barcelona; On-site; EUR 40,000 - 54,000; Full time

Benefits offered by this job

Language platform

Wellbeing programme

Flexible working hours

Online platform for lifelong learning

Competitive salary

Flexible remuneration services can be契

Job summary

InPost is seeking an HR Administrative to manage payroll variables, absence handling, and HR documentation for Spain while providing essential support to Portugal. You will coordinate on platforms like Benefits, HiBob, GeoVictoria, and SAP SuccessFactors, ensuring accurate data and compliant processes.

The role requires 2–4 years of HR admin experience, strong Excel skills, fluency in English (C1), and the ability to work across multiple countries in a dynamic environment.

Qualifications

• 2–4 years of experience in a similar HR administrative role.
• Experience managing payroll variables and related documentation.
• General knowledge of labour relations.
• Strong command of Excel.
• Strong command of HR management tools and platforms.
• Fluent English (C1).
• Strong organisational skills and attention to detail.
• Ability to work effectively in a team and support multiple countries.

Responsibilities

• Payroll management: act as main contact for payroll incidents; prepare payroll variables; oversee monthly payroll closure; support external payroll provider.
• HR documentation: draft documents/templates for legal matters; minutes of Works Council meetings; manage other required documentation.
• Contract terminations: prepare termination documentation and coordinate signatures.
• HR platforms: onboarding/offboarding on platforms such as Benefits, HiBob, GeoVictoria, SAP SuccessFactors.
• Absence and leave management: administer absences; manage unexcused absences.
• HR data: provide data needed for analysis.

Skills

Payroll management

HR platforms

Excel

Labour relations

Team collaboration

English (C1)

Education

2–4 years in HR/admin

Tools

SAP SuccessFactors

HiBob

GeoVictoria

Job description

Ready for your new adventure?

As HR Administrative, you will play a key role in managing HR administrative tasks in Spain while providing essential support to Portugal. From payroll variables and absence management to legal documentation and HR platforms, you will make sure every administrative process runs accurately and smoothly. We're looking for someone highly organised, precise and collaborative, who enjoys working in a dynamic environment.

What responsibilities and objectives will you have?

Payroll management

• Act as the main point of contact for payroll incidents related to variable components, vacations and leaves.
• Prepare payroll variables, including overtime, night shifts and benefits from the Benefits platform.
• Oversee the monthly payroll closure and coordinate the payment process with Finance.
• Support our external payroll provider, ensuring accurate reporting and timely delivery of all necessary data (variable components, night shifts, benefits, etc.).

HR documentation

• Draft the documents and templates needed for legal and labour matters, such as functional bonuses, reconciliations, working hour reductions, sanctions, warnings and job modifications.
• Prepare the minutes of Works Council meetings, taking detailed notes of all discussions.
• Manage any other documentation required by the company.

Contract terminations

• Prepare contract termination documentation and coordinate its signature.

HR platforms

• Handle onboarding and offboarding on platforms such as Benefits, HiBob, GeoVictoria and SAP SuccessFactors, as well as other departmental platforms as needed.
• Coordinate new hires' documentation from the creation of their employee profile in our HR platform.

Absence and leave management

• Administer and coordinate absences in the employee platform, including vacations, personal days, holidays and medical appointment hours.
• Manage records of unexcused absences.

HR data

• Provide the data needed by the department and other teams for their analysis.

Well, what will the requirements be?

• 2–4 years of experience in a similar role.
• Experience managing payroll variables and related documentation.
• General knowledge of labour relations.
• Strong command of Excel.
• Strong command of HR management tools and platforms.
• Fluent English (C1).
• Strong organisational skills and attention to detail.
• Ability to work effectively in a team and support multiple countries.

Nice to Have

• Knowledge of SAP, especially SAP SuccessFactors.
• Portuguese.

What do we offer?

• Language platform
• Wellbeing programme
• Flexible working hours
• Online platform for lifelong learning
• Competitive salary
• Flexible remuneration services can be contracted

Why join us?

At InPost, you will play a key role in shaping how millions of customers interact with last-mile delivery solutions. You will work in a fast-growing, innovative environment where your contributions directly support the company's expansion and market presence. Our culture is built around five key behaviours:

Inclusive Culture

InPost has an Equal Opportunities Plan that promotes equality at all levels. We aim for equality in the company's workplaces, focused on promotion, as well as gender equality, diversity, equity and inclusion of people regardless of their abilities and conditions.

• CHAMPION THE CUSTOMER: We put the customer at the center of everything we do and strive to exceed expectations.
• OWN IT: We take responsibility, act with initiative, and proactively drive solutions.
• DARE TO DISRUPT: We embrace innovation, ambition, and continuous learning to grow and improve together.
• MAKE IT HAPPEN: We adapt quickly, learn constantly, and move forward with smart execution.
• WIN TOGETHER: We achieve great results through collaboration, recognition, and a shared winning mindset.