Global Meetings Planner (Madrid) — Flexible Benefits

American Express Global Business Travel; Madrid; On-site; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Travel perks

Learning platform access

Flexible benefits

Job summary

American Express Global Business Travel in Madrid, Spain, is seeking a capable professional to lead sourcing activities, negotiate with suppliers, and manage RFPs for hotels and venues. You will coordinate with internal teams to understand meeting requirements, timelines, and budgets, while handling contracts and maintaining strong supplier partnerships.

Key responsibilities include overseeing expense tracking, meeting deadlines, and ensuring accurate records in line with company policies.

Qualifications

• Fluency in English and French; additional EMEA languages a plus.
• At least 1 year of event management or sourcing experience.
• Ability to negotiate effectively with suppliers and manage vendor relationships.

Responsibilities

• Lead sourcing activities and supplier negotiations, ensuring competitive pricing and optimal service delivery.
• Manage RFPs with hotels and venues to secure rooms and event services.
• Coordinate with internal stakeholders to understand meeting requirements, timelines, and budget constraints.
• Handle contract negotiations while maintaining strong supplier relationships.
• Oversee expense tracking and savings documentation.
• Meet all deadlines as established by Team Leader.
• Maintain accurate records, data input, and complete file management as outlined in American Express GBT and client policies and procedures.
• Actively participate in improving inter-departmental processes, systems, and communications.

Skills

Supplier negotiations

Event management

Project coordination

Analytical problem-solving

Communication

Tools

MS Office

Job description

American Express Global Business Travel in Madrid, Spain, is seeking a capable professional to lead sourcing activities, negotiate with suppliers, and manage RFPs for hotels and venues. You will coordinate with internal teams to understand meeting requirements, timelines, and budgets, while handling contracts and maintaining strong supplier partnerships.

Key responsibilities include overseeing expense tracking, meeting deadlines, and ensuring accurate records in line with company policies.