Meetings & Events Planner - Global CoE

American Express Global Business Travel; Madrid; On-site; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Travel perks

Learning platform access

Flexible benefits

Job summary

American Express Global Business Travel in Madrid, Spain, is seeking a capable professional to lead sourcing activities, negotiate with suppliers, and manage RFPs for hotels and venues. You will coordinate with internal teams to understand meeting requirements, timelines, and budgets, while handling contracts and maintaining strong supplier partnerships.

Key responsibilities include overseeing expense tracking, meeting deadlines, and ensuring accurate records in line with company policies.

Qualifications

• Fluency in English and French; additional EMEA languages a plus.
• At least 1 year of event management or sourcing experience.
• Ability to negotiate effectively with suppliers and manage vendor relationships.

Responsibilities

• Lead sourcing activities and supplier negotiations, ensuring competitive pricing and optimal service delivery.
• Manage RFPs with hotels and venues to secure rooms and event services.
• Coordinate with internal stakeholders to understand meeting requirements, timelines, and budget constraints.
• Handle contract negotiations while maintaining strong supplier relationships.
• Oversee expense tracking and savings documentation.
• Meet all deadlines as established by Team Leader.
• Maintain accurate records, data input, and complete file management as outlined in American Express GBT and client policies and procedures.
• Actively participate in improving inter-departmental processes, systems, and communications.

Skills

Supplier negotiations

Event management

Project coordination

Analytical problem-solving

Communication

Tools

MS Office

Job description

What You'll Do on a Typical Day

• Lead sourcing activities and supplier negotiations, ensuring competitive pricing and optimal service delivery
• Manage RFPs (Request for Proposals) with hotels and venues to secure rooms and event services
• Coordinate with internal stakeholders to understand meeting requirements, timelines, and budget constraints
• Handle contract negotiations while maintaining strong supplier relationships
• Oversee expense tracking and savings documentation
• Meet all deadlines as established by Team Leader
• Maintain accurate records, data input, and complete file management as outlined in American Express GBT and client policies and procedures
• Actively participate in improving inter-departmental processes, systems, and communications

What We’re Looking For

• Fluency in English and French (additional EMEA languages a plus)
• At least 1 year of event management or sourcing experience
• Proven ability to negotiate effectively with suppliers and manage complex vendor relationships
• Strong knowledge of MS Office and confidence working across a variety of computer applications
• Excellent organizational skills with the ability to handle multiple demands simultaneously
• Demonstrated ability to work accurately and meet tight deadlines consistently
• Strong analytical and problem-solving skills with attention to detail
• Excellent communication and interpersonal skills to collaborate across departments
• Proactive mindset with a commitment to continuous process improvement

Location Madrid, Spain

The #TeamGBT Experience Work and life: Find your happy medium at Amex GBT. Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family. Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action. And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law. Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process.