Freight Billing Specialist

Hellmann Worldwide Logistics; Lagunilla; On-site; EUR 28,000 - 38,000; Full time

Job summary

Hellmann Worldwide Logistics in Spain seeks a meticulous Billing Specialist to ensure accurate invoicing for shipments and to support cross-functional teams across branches.

You will prepare billing packages, validate charges against Incoterms, maintain documentation, and monitor submission timelines to meet customer and internal deadlines. Fluency in English and Spanish and strong MS Office skills are essential.

Qualifications

• Fluent in English and Spanish; excellent verbal and written communication.
• Experience in freight forwarding or logistics is preferred.
• Proficient with Microsoft Office suite (Word, Excel, Outlook).
• Strong organizational and attention-to-detail skills.

Responsibilities

• Estimate files prior to invoicing.
• Invoice shipments using notes, rate sheets, spots and requirements for each account.
• Audit billing for compliance with Incoterms and commercial instructions.
• Manage the invoice submission process and follow up on rejections or pending invoices.
• Prepare billing packages for customers and branches and maintain accurate notes in systems.
• Coordinate with Operations, Pricing and Collections to resolve discrepancies.

Skills

English proficiency

Spanish proficiency

Attention to detail

Communication skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Hellmann Worldwide Logistics in Spain seeks a meticulous Billing Specialist to ensure accurate invoicing for shipments and to support cross-functional teams across branches.

You will prepare billing packages, validate charges against Incoterms, maintain documentation, and monitor submission timelines to meet customer and internal deadlines. Fluency in English and Spanish and strong MS Office skills are essential.