Facilities & Workplace Operations Lead

Marex; Madrid; On-site; EUR 32,000 - 43,000; Full time

Job summary

Marex is seeking a Workplace Coordinator for Real Estate & Workplace across our sites in Spain. The role covers facilities coordination, soft services, and coordinating with the RE&W technical team to ensure efficient office operations and compliance with health and safety standards.

You will manage vendors, support space planning and moves, and uphold Marex’s regulatory and risk framework while delivering a high-class working environment for colleagues in our Madrid office.

Qualifications

• 2-3 years minimum facilities or similar administration experience in a corporate environment (REW, Finance or related field).
• Self-motivated with attention to detail and ability to implement.
• Strong problem solving and clear communication of concepts and changes.

Responsibilities

• Facilities management operations focus on Soft Services and building operations.
• Vendor and contract management for facilities services (maintenance, janitorial, mail, safety, etc.).
• Implement building and site security and physical controls.
• Coordinate alterations, space management, and office moves with the technical team.
• Manage local staff including reception and facilities coordinators.
• Conduct site inspections and oversee on-site sustainability programmes.
• Oversee shipping/receiving and interaction with procurement for vendor sourcing.

Skills

Verbal communication

Written communication

Collaboration

Relationship building

Adaptability

Strategic thinking

Job description

Marex is seeking a Workplace Coordinator for Real Estate & Workplace across our sites in Spain. The role covers facilities coordination, soft services, and coordinating with the RE&W technical team to ensure efficient office operations and compliance with health and safety standards.

You will manage vendors, support space planning and moves, and uphold Marex’s regulatory and risk framework while delivering a high-class working environment for colleagues in our Madrid office.