Facilities & Fleet Admin (Spain/Portugal)

Avnet; Madrid; On-site; EUR 26,000 - 34,000; Full time

Benefits offered by this job

Employee assistance program

Medical insurance (cost sharing)

Meal voucher

LinkedIn Learning License

22 days annual leave

Job summary

EBV Elektronik, an Avnet company, is seeking an Administration & Facility Assistant to ensure smooth office operations in Madrid. You will support administrative processes, coordinate facility activities, and help create a productive workplace for employees, visitors, and partners.

The role requires 3–5 years in a similar position, fluent English, a valid driver’s license, and strong interpersonal skills. French is a plus; you should be autonomous, adaptable, and a team player.

Qualifications

• Experience in a similar role for 3–5 years.
• Fluent English (spoken and written) is mandatory; French is an advantage.
• Valid driver’s license is mandatory.
• Excellent interpersonal skills and the ability to work autonomously in a team.

Responsibilities

• Manage and follow up general service supplier contracts for Spain & Portugal offices.
• Control and payment of supplier invoices.
• Order and control office supplies and furniture.
• Coordinate and supervise maintenance of office facilities.
• Manage the company car fleet (≈60 cars), including insurance, support to employees, fuel cards and parking.
• Manage mobile phone contracts and invoices.

Skills

Interpersonal skills

Autonomous

Organized

Team player

Job description

EBV Elektronik, an Avnet company, is seeking an Administration & Facility Assistant to ensure smooth office operations in Madrid. You will support administrative processes, coordinate facility activities, and help create a productive workplace for employees, visitors, and partners.

The role requires 3–5 years in a similar position, fluent English, a valid driver’s license, and strong interpersonal skills. French is a plus; you should be autonomous, adaptable, and a team player.