Administration & Facility Assistant

Avnet; Madrid; On-site; EUR 26,000 - 34,000; Full time

Benefits offered by this job

Employee assistance program

Medical insurance (cost sharing)

Meal voucher

LinkedIn Learning License

22 days annual leave

Job summary

EBV Elektronik, an Avnet company, is seeking an Administration & Facility Assistant to ensure smooth office operations in Madrid. You will support administrative processes, coordinate facility activities, and help create a productive workplace for employees, visitors, and partners.

The role requires 3–5 years in a similar position, fluent English, a valid driver’s license, and strong interpersonal skills. French is a plus; you should be autonomous, adaptable, and a team player.

Qualifications

• Experience in a similar role for 3–5 years.
• Fluent English (spoken and written) is mandatory; French is an advantage.
• Valid driver’s license is mandatory.
• Excellent interpersonal skills and the ability to work autonomously in a team.

Responsibilities

• Manage and follow up general service supplier contracts for Spain & Portugal offices.
• Control and payment of supplier invoices.
• Order and control office supplies and furniture.
• Coordinate and supervise maintenance of office facilities.
• Manage the company car fleet (≈60 cars), including insurance, support to employees, fuel cards and parking.
• Manage mobile phone contracts and invoices.

Skills

Interpersonal skills

Autonomous

Organized

Team player

Job description

EBV Elektronik

EBV Elektronik, an Avnet company, is one of Europe’s leading distributors for semiconductor products with almost 900 employees. For more than 50 years, we have been making our customers and manufacturers successful - every day. How do we do that? Through our employees:

• Passion and competence
• Ownership and trust
• Learning and growing
• Diversified teams and strong individuals

For us, every job is much more than just a task.

As an Administration & Facility Assistant, you’ll play a key role in ensuring our office operations run seamlessly every day. From supporting administrative processes to coordinating facility-related activities, you’ll help create a productive, welcoming, and well-organized workplace for employees, visitors, and business partners. If you thrive in a dynamic environment, enjoy multitasking, and take pride in delivering exceptional support, we’d love to hear from you.

What’s in here for you:

• Employee assistance program
• Medical insurance (cost sharing)
• Meal voucher
• LinkedIn Learning License
• 22 days of annual leave
• and more…

Responsibilities:

• Management and follow-up of general service supplier contracts for Spain & Portugal offices
• Control and payment of supplier invoices
• Control and order of office supplies & furniture
• Follow up, organizing and overseeing all regular and occasional maintenance of office
• Manage the day-to-day administration of the company car fleet (approximately 60 cars). This includes managing insurance, providing support to employees about car, managing fuel cards and parking, etc…
• Managing mobile phones - contracts, providing support to employees, managing invoices…

Requirements:

• Experience on same or similar role 3-5 years, experience in fleet management / Facilities management is desirable
• Fluency in English language (oral and written) is mandatory, French is advantage
• Valid drivers license is mandatory
• Excellent interpersonal skills
• We are looking for autonomous, adaptable, organized team player

#LI-AVNET

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center in your region: Americas applicants – [e-mail], Asia applicants - [e-mail], EMEA applicants - [e-mail].

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