Facilities Operations & Inventory Lead

InPost España; San Fernando de Henares; Presencial; EUR 28.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Language platform

Wellbeing programme

Flexible working hours

Online platform for lifelong learning

Competitive salary

Flexible remuneration services can be

Descripción de la vacante

InPost España is seeking a Facilities Specialist to oversee daily operations of workplace facilities in a fast-paced environment in Madrid. You will coordinate maintenance, manage inventory, and supervise vendor interactions to ensure safety, efficiency, and compliance.

The role requires a proactive, service-oriented mindset, strong organizational skills and fluency in Spanish and English. You will work closely with internal teams to optimize costs and support business continuity.

Formación

• Bachelor's degree or vocational training in Facilities Management or related field.
• 1-3 years of experience in Facilities Management, Office Administration, Workplace Services, Logistics, Inventory Management or related field.
• Fluent Spanish and English.
• Knowledge of facilities operations and maintenance coordination.
• Basic understanding of workplace health and safety practices.
• Experience with inventory management processes.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational and planning skills, with great attention to detail.
• Good communication and stakeholder management skills.
• Customer-service mindset.
• Ability to manage multiple tasks and priorities.
• Proactive, problem-solving approach and team-oriented attitude.
• Nice to have experience with stock management and purchasing processes.

Responsabilidades

• Support the day-to-day management of facility operations.
• Conduct regular workplace inspections to identify maintenance, safety, housekeeping or operational issues.
• Coordinate corrective and preventive maintenance with internal teams and external service providers.
• Support emergency preparedness processes and business continuity initiatives.
• Ensure compliance with company policies, health and safety standards and workplace regulations.
• Create purchase requisitions and coordinate replenishment orders based on demand forecasts and minimum stock requirements.
• Receive, inspect and register incoming deliveries.
• Coordinate the distribution of consumables to internal stakeholders and departments.
• Analyse consumption trends to identify opportunities for cost optimisation and waste reduction.
• Support the management of contractors and service providers, monitoring their performance against agreed service levels.
• Coordinate access, permits and operational requirements for maintenance activities.
• Maintain records of contracts, service reports and compliance documentation.
• Maintain accurate facility documentation, reports and asset records.
• Support budgeting by tracking facility-related expenses and purchase orders.
• Generate periodic reports on maintenance activities, service requests and consumables usage.
• Assist in implementing workplace improvement initiatives.

Conocimientos

Fluent Spanish

Fluent English

Microsoft Excel

Organisational skills

Stakeholder management

Communication

Problem-solving

Multi-tasking

Proactive mindset

Team collaboration

Educación

Bachelor's degree or vocational training in Facilities Management or related field

Herramientas

Microsoft Office

Descripción del empleo

InPost España is seeking a Facilities Specialist to oversee daily operations of workplace facilities in a fast-paced environment in Madrid. You will coordinate maintenance, manage inventory, and supervise vendor interactions to ensure safety, efficiency, and compliance.

The role requires a proactive, service-oriented mindset, strong organizational skills and fluency in Spanish and English. You will work closely with internal teams to optimize costs and support business continuity.