Executive Assistant, Valencia Campus

Edwards Lifesciences; España; On-site; EUR 38,000 - 46,000; Full time

Job summary

Edwards Lifesciences is seeking an Executive Assistant for our Valencia Campus to provide high-level administrative support, manage calendars, and coordinate meetings and events. This role supports executive leadership and cross-functional teams across the campus, helping ensure informed decision-making and smooth operations.

You will handle confidential information, supervise complex schedules, and coordinate corporate events with external partners.

Qualifications

• High school diploma or equivalent; 6+ years of executive-level administrative experience.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication; strong negotiation and relationship management.
• Ability to handle confidential information with discretion.
• Strong organizational and problem-solving skills; meticulous attention to detail.
• Ability to work autonomously within procedures and complete tasks resourcefully.
• Ability to work in a fast-paced environment, manage pressure, and collaborate.
• Professional interaction with stakeholders at all levels and external contacts.
• Adhere to Edwards policies including Environmental Health & Safety requirements.

Responsibilities

• Coordinate Campus schedule with accuracy and detail; manage calendar changes.
• Plan and execute meetings and events with some supervision.
• Assist in semi-routine and non-routine administrative tasks.
• Prepare information, documents, and logistics for departments and executives.
• Handle general administrative tasks including screening calls, filing, and correspondence.
• Support Campus Forum Members with meetings, minutes, and coordination with suppliers.

Skills

Schedule management

Calendar coordination

Communication

Relationship management

Problem-solving

Autonomy

Team collaboration

Attention to detail

Education

High School Diploma

Tools

Microsoft Office

Job description

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Executive Assistant position at our Valencia Campus offers a unique career opportunity that could be your next step towards an exciting future.

How you'll make an impact

As an Executive Assistant at our Valencia Campus, you will provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

In this role, you will:

• Manage schedule and calendar of Campus with attention to accuracy and detail, including keeping members informed of calendar changes and change requests
• Plan and execute meetings and events with some supervision
• Assist in semi-routine and non-routine administrative projects/tasks
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Assistance to the Campus Forum Members with respect to various administrative tasks include:
  • call and set regular meetings
  • prepare meetings minutes
  • Use all computer programs relevant to the position to support of the Valencia Campus Forum
  • Support corporate or cross functional corporate events (e.g. conferences, team-buildings, Xmas party, ERG events)
  • Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties

What you'll need (Required)

• H.S. Diploma or equivalent 6 Years years experience directly related experience, including executive-level Required
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Ability to manage internal and external confidential information with the utmost discretion
• Strong organizational and problem-solving skills, with strict attention to detail
• Ability to work autonomously within established procedures and practices and complete tasks resourcefully and effectively
• Ability to work effectively in a fast-paced, dynamic environment, manage pressure, and collaborate as part of a team
• Ability to interact professionally and build effective relationships with stakeholders at all organizational levels and with external contacts
• Adhere to all company rules and requirements, including Environmental Health & Safety requirements, and take appropriate measures to prevent injuries, protect the environment, and prevent pollution within the role's span of influence and control

What else we look for (Preferred)

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Experience supporting senior leaders, executive-level management, or cross-functional leadership forums
• Experience coordinating corporate events and working with external suppliers
• Strong negotiation and influencing skills
• Proactive, enthusiastic, and solutions-oriented approach
• Commitment to providing a consistent, high-quality internal and external client experience es, and processes to enable effective operations and decision making.