Executive Assistant, Valencia Campus

Edwards Lifesciences; Moncada; Vor Ort; EUR 28.000 - 38.000; Vollzeit

Zusammenfassung

Edwards Lifesciences is seeking an Executive Assistant for our Valencia Campus to provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

You will manage the Campus calendar, plan meetings and events, assist with projects, prepare information and logistics for executives and departments, and liaise with external suppliers to support forums and corporate events.

Qualifikationen

• Requires a high level of administrative experience supporting executives.
• Excellent written and verbal communication and interpersonal skills.
• Ability to manage confidential information with discretion.
• Strong organizational, planning, and problem-solving abilities.

Aufgaben

• Manage Campus schedule with accuracy and detail, including notifying members of changes.
• Plan and execute meetings and events with supervision as needed.
• Assist in semi-routine and non-routine administrative projects/tasks.
• Prepare information, documents, and logistics for departments or executives.
• Screen calls, file, and draft general correspondence under limited direction.
• Support Campus Forum Members with administrative tasks and coordinating meetings.
• Coordinate with hotels, venues, and suppliers for events and forums.

Kenntnisse

Executive support

Time management

Communication skills

Discretion

Organizational skills

Stakeholder management

Team collaboration

Ausbildung

High School Diploma

Tools

Microsoft Office

Jobbeschreibung

Spain - Moncada - Valencia

Full time

How you'll make an impact

As an Executive Assistant at our Valencia Campus, you will provide high-level administrative and organizational support, coordinating information, priorities, and key processes to enable effective operations and informed decision-making.

In this role, you will:

• Manage schedule and calendar of Campus with attention to accuracy and detail, including keeping members informed of calendar changes and change requests

• Plan and execute meetings and events with some supervision

• Assist in semi-routine and non-routine administrative projects/tasks

• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management

• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction

• Assistance to the Campus Forum Members with respect to various administrative tasks including:

• call and set regular meetings

• prepare meetings minutes

• Use all computer programs relevant to the position to support of the Valencia Campus Forum

• Support corporate or cross functional corporate events (e.g. conferences, team-buildings, Xmas party, ERG events)

• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties

What you'll need (Required)

• H.S. Diploma or equivalent 6 Years years experience directly related experience, including executive-level Required

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

• Excellent written and verbal communications skills, including negotiating and relationship management skills

• Ability to manage internal and external confidential information with the utmost discretion

• Strong organizational and problem-solving skills, with strict attention to detail

• Ability to work autonomously within established procedures and practices and complete tasks resourcefully and effectively

• Ability to work effectively in a fast-paced, dynamic environment, manage pressure, and collaborate as part of a team

• Ability to interact professionally and build effective relationships with stakeholders at all organizational levels and with external contacts

• Adhere to all company rules and requirements, including Environmental Health & Safety requirements, and take appropriate measures to prevent injuries, protect the environment, and prevent pollution within the role's span of influence and control

What else we look for (Preferred)

• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

• Knowledge and understanding of Edwards policies, procedures, and administrative requirements

• Experience supporting senior leaders, executive-level management, or cross-functional leadership forums

• Experience coordinating corporate events and working with external suppliers

• Strong negotiation and influencing skills

• Proactive, enthusiastic, and solutions-oriented approach

• Commitment to providing a consistent, high-quality internal and external client experience es, and processes to enable effective operations and decision making.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need them most.