Executive Assistant to the Managing Director — Luxury Hospitality

Rosewood Villa Magna; Madrid; On-site; EUR 45,000 - 65,000; Full time

Job summary

Rosewood Villa Magna in Madrid seeks an experienced Executive Assistant to provide discreet, proactive support to the Managing Director. You will manage a complex calendar, coordinate meetings and communications, and help maintain relationships with internal and external stakeholders, ensuring the MD stays organized and focused on strategic priorities.

You will coordinate domestic and international travel, prepare executive materials, and support pre-opening priorities and budgets while

Qualifications

• Experience providing executive support in a high-touch service environment.
• Ability to handle confidential and time-sensitive matters with discretion.
• Strong organizational skills with attention to detail and prioritization.

Responsibilities

• Manage the Managing Director's calendar, appointments, priorities, and daily schedule.
• Coordinate Executive Leadership Team and ownership meetings, agendas, materials, logistics, minutes, and follow-up actions.
• Prepare, review, and organize correspondence, presentations, reports, briefing documents, and executive communications.
• Monitor commitments and action items, providing reminders and ensuring follow-through across departments.

Skills

Executive support

Calendar management

Hospitality luxury

Travel coordination

Stakeholder management

Microsoft Office

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Rosewood Villa Magna in Madrid seeks an experienced Executive Assistant to provide discreet, proactive support to the Managing Director. You will manage a complex calendar, coordinate meetings and communications, and help maintain relationships with internal and external stakeholders, ensuring the MD stays organized and focused on strategic priorities.

You will coordinate domestic and international travel, prepare executive materials, and support pre-opening priorities and budgets while