Executive Assistant & Events Lead — EMEA Marketing

Chubb Ltd.; Madrid; On-site; EUR 45,000 - 65,000; Full time

Job summary

Chubb Ltd. in Madrid seeks an experienced Executive Assistant & Events Co-ordinator to support the Director of Marketing and Communications across the EMEA region.

The role blends high-level calendar management, travel planning, and budget oversight with hands-on event delivery. You will liaise with senior stakeholders, internal teams, and external partners to ensure timely, polished communications and successful events—from client hospitality to industry conferences.

Qualifications

• Proven experience supporting Director-level executives in a multinational setting.
• Demonstrated events coordination track record across conferences, webinars, and hospitality.
• Strong understanding of marketing workflows and brand standards.
• Exceptional diary management and multi-time-zone scheduling capability.
• Advanced English (C1) with strong written communication.

Responsibilities

• Provide comprehensive executive support to the Director of Marketing and Communications EMEA, including complex diary management and travel arrangements.
• Coordinate end-to-end events portfolio—tradeshow, sponsorship, client hospitality, webinars—within budget and on schedule.
• Assist with presentations, reports, and internal communications adhering to brand guidelines.
• Manage Marketing and Communications budget and tracking, flag variances.
• Maintain project trackers, meeting minutes, and filing systems for team efficiency.

Skills

Executive support

Events coordination

Marketing workflows

Organisation

English proficiency

MS Office

Budget management

AI tools

Tools

Swoogo

SharePoint

Microsoft Office

Job description

Chubb Ltd. in Madrid seeks an experienced Executive Assistant & Events Co-ordinator to support the Director of Marketing and Communications across the EMEA region.

The role blends high-level calendar management, travel planning, and budget oversight with hands-on event delivery. You will liaise with senior stakeholders, internal teams, and external partners to ensure timely, polished communications and successful events—from client hospitality to industry conferences.