Executive Assistant

ULE & STEINER | MIDEAST Law; Sevilla; Presencial; EUR 28.000 - 38.000; Jornada completa

Descripción de la vacante

ULE & STEINER | MIDEAST Law in Seville seeks an experienced Executive Assistant to manage daily operations and support two partners. The role covers scheduling, travel, and correspondence, with multilingual marketing and content coordination across platforms.

You will liaise with German colleagues, handle invoicing, basic bookkeeping, and ensure efficient office administration, all while maintaining discretion under pressure.

Formación

• Three+ years of professional experience as an executive assistant, office manager, or similar role, preferably in a law/tax/intl company.
• Native-level Spanish and business-fluent English (C1) — English is the working language and mandatory.

Responsabilidades

• Administrative management of the firm: office organization, service providers, landlords, insurance, IT coordination, procurement.
• Support two partners: scheduling, travel, correspondence, deadline tracking, meeting prep/follow-up.
• Develop and implement multilingual marketing and communication strategies.
• Coordinate content creation and translation for platforms/publications.
• Assist German colleagues with communication tasks.
• Handle projects independently with high productivity.
• Billing and preparatory accounting: invoices, payment processing, AR, expense reporting; monthly reconciliation with external tax advisor.

Conocimientos

Organizational skills

Discretion

Multitasking

Language skills: Spanish/English

Herramientas

MS Office

Accounting software

AI tools

Descripción del empleo

Company Description ULE & STEINER | MIDEAST Law is a cross-border law firm providing integrated legal, tax, and accounting services across Europe, the Middle East, and Africa. With more than three decades of experience, the firm serves a diverse client base from North America, Europe, and the MENA region through trusted cooperation networks of European and Arab professionals. With a core team of 6 European lawyers and more than 60 associated professionals (lawyers, tax advisors, and chartered accountants) we work in sixteen jurisdictions, speaking six languages and covering a wide range of industries. The firm’s professionals are admitted in Germany, Spain, France, Italy, and multiple Arab and African jurisdictions, and many hold leadership roles in legal and academic organizations. Operations in the EMEA region are coordinated by Christian Ule, Christian Steiner and the members of our core team to support international clients efficiently.

Your Responsibilities

• Administrative management of the firm: organizing our office, managing service providers, landlords, insurance, IT coordination, and procurement
• Supporting the two partners: scheduling, travel arrangements, correspondence, deadline tracking, and preparing for and following up on meetings
• Developing and implementing multilingual marketing and communication strategies.
• Coordinating the creation and translation of content for various platforms and publications.
• Supporting our German colleagues in Germany with communication tasks.
• Independently handling assigned projects and tasks with common sense and high productivity.
• Billing and preparatory accounting: incoming and outgoing invoices, fee billing (including for foreign correspondent law firms), payment processing, accounts receivable, and expense reporting; ongoing preparation and monthly reconciliation with our external tax advisory firm, which prepares the tax returns
• Client contact in Spanish, English, German, and French (English required): reception, phone, email, and coordination with correspondent law firms in Europe and the MENA region
• Social media and marketing: maintaining our LinkedIn presence, website content in consultation with the partners, newsletters, and support for client events
• Document management: File management and digital archiving

Your Profile

• At least three years of professional experience as an executive assistant, office manager, or in a comparable position, preferably at a law firm, tax consulting firm, or an internationally active company. We cannot consider entry-level candidates.
• Native-level Spanish and business-fluent English (C1) — English is the working language and a mandatory requirement. Knowledge of German is a plus but not a requirement.
• Proficiency in invoicing and preparatory bookkeeping, basic understanding of IVA and IRPF
• Very good knowledge of MS Office as well as experience with accounting software and AI
• Strong organizational skills, absolute discretion, the ability to handle true multitasking under pressure, and the ability to confidently coordinate two supervisors