Trilingual Team Assistant

Victoria Selection & Search; Madrid; Híbrido; EUR 25.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Complete benefit package

Hybrid work model

Permanent contract

Descripción de la vacante

Victoria Selection & Search is seeking a proactive and detail oriented Trilingual Team Assistant to support a Barcelona based team from Madrid. The role covers calendar management, inbox gatekeeping, travel coordination, project oversight, CRM records, and drafting client documentation.

The ideal candidate is fluent in Catalan, English and Spanish, proficient in Microsoft Office, with familiarity of VC software and Slack.

Formación

• University degree required.
• 2–3 years experience supporting a busy professional services team.
• Fluent in Catalan, English and Spanish; strong communication skills.

Responsabilidades

• Agenda management and priority setting for the team.
• Inbox gatekeeping and timely handling of priority emails.
• Coordinate international and domestic travel and accommodations.
• Oversee timelines, checklists and project progress.
• Maintain CRM records and ensure accurate documentation.
• Draft budgets, presentations and client documentation.
• Coordinate with European offices and manage supplier relationships.
• Handle confidential information with discretion.
• Prepare and follow up on client invoices and manage expenses.

Conocimientos

Detail oriented

Proactive

Team player

Strong organisational abilities

2-3 years admin experience

Multilingual (Catalan, English,Spanish

Educación

University degree

Herramientas

Microsoft Office

VC software

Slack

Descripción del empleo

Our client, a specialist International Law Firm, is looking for a proactive and detail oriented Trilingual Team Assistant to provide support to their Barcelona based team from Madrid.

Responsibilities include (but are not limited to):

• Agenda management for team, anticipating needs and adjusting priorities as necessary
• Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly
• Travel: coordinating logistics and booking international and domestic flights, hotels, etc.
• Overseeing timelines, checklists and projects to ensure timely and orderly completion
• Managing a CRM system and ensure records and project recorded correctly
• Drafting and preparing relevant documentation, budgets, presentations, proposals and documentation to send through to clients
• Coordinating with other European offices
• Contacting service providers, ordering office materials and maintaining relationships with suppliers
• Acting as first point of contact for any administration/maintenance issue in the office
• Preparing, sending and following up on client invoices
• Managing team expenses
• Ad hoc administrative tasks as necessary
• Handle confidential information with integrity and discretion

Candidates must be trilingual in Catalan, English and Spanish, adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 2-3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential).

The ideal candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines. They are adaptable to changing priorities and have strong organizational abilities.

Salary – Circa €25,000-28,000 + Complete benefit package

Hybrid work approach (3-4 days WFH)

Timetable – 09.00 -18.00 (Time flexible to start/finish 1 hour earlier/later)

Incorporation – August/September 2026

Contract – Permanent

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.