Executive Assistant

Joss Search; Comunidad de Madrid; Híbrido; EUR 50.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Discretionary bonus

Wellness allowance

Hybrid working (2 days from home)

25 days annual leave

Descripción de la vacante

Joss Search is recruiting on behalf of a Global Private Equity Firm in Madrid for an Executive Assistant to support three busy investment professionals with top-level assistance.

The ideal candidate has 5–10 years of EA experience, a background in a global financial firm, and excellent English and Spanish language skills. This hybrid role offers regular team events, travel coordination, and a collaborative, inclusive culture. Hybrid working model with 2 days from home.

Formación

• 5–10 years of Executive Assistant experience supporting senior individuals.
• Background working for a global firm, ideally in financial or professional services.
• Fluent English and professional Spanish are essential.
• Proactive, positive attitude and strong communication skills.

Responsabilidades

• Support three busy investment professionals with planning and admin tasks.
• Handle correspondence and calls with partners in Spanish and English.
• Organize meetings and conferences across time zones with preparation and follow-up.
• Manage complex calendars; schedule board and management meetings.
• Coordinate travel arrangements and expense reporting.
• Assist with Office Management.

Conocimientos

Executive Assistant experience

Bilingual English/Spanish

Communication skills

Team player

Emotional intelligence

Proactive attitude

Descripción del empleo

Global Private Equity Firm – Madrid

A reputable, well-established global private equity firm is seeking an Executive Assistant to join their team. This role is to a support 3 busy investment professionals with top-level assistance.

You should have a background of being an Executive Assistant within a fast-paced environment and enjoy supporting investment professionals in a classical role. You should have worked for a global firm, ideally within financial or professional services.

This firm has an incredibly inclusive global culture, where the Assistant team are hugely appreciated and respected. They organise regular team events, socials and weekends away in Europe, and enjoy two day per week working in home office.

THE ROLE

• The key duties will include but are by no means limited to the following;
• Support Senior Investment Professionals in all planning, organizational, and administrative tasks
• Handle all correspondence and telephone communications with business partners in both Spanish and English
• Organize internal and external meetings and conferences across different time zones (scheduling, preparation, and follow-up) in coordination with business partners
• Manage complex calendars and take responsibility for scheduling (board meetings, management meetings etc.)
• Oversee extensive organization, preparation, and follow-up of business travel, including travel expense reporting
• Support with Office Management

KEY REQUIREMENTS

• 5-10 years’ relevant experience of being an Executive Assistant, having previously supported senior individuals
• Background working for a global firm, ideally financial or professional services
• Great communication skills - fluent English and professional level Spanish essential
• Team player with a proactive and a ‘can do attitude’
• Emotional intelligence, active listening skills and a warm credible style

BENEFITS

Competitive salary plus benefits including:

• Discretionary bonus
• Wellness allowance
• Hybrid working model with 2-day working from home office
• 25 days annual leave

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.