Executive Asistant to CEO

Michael Page; Madrid; On-site; EUR 52,000 - 66,000; Full time

Job summary

Michael Page is seeking an experienced Executive Assistant to provide high-quality support to the CEO. You will anticipate needs, manage priorities, and ensure the CEO’s day-to-day activities run smoothly and efficiently in an international, discreet environment.

The role requires 5 years of relevant experience in executive support, excellent English and Spanish communication, and a strong ability to build relationships across cultures.

Qualifications

• Bachelor’s degree or equivalent required.
• At least 5 years in executive support, international environment a must.
• Excellent written and verbal English and Spanish.
• Strong organizational, planning and time-management skills.
• Ability to manage multiple priorities and adapt quickly.
• Proficient with Microsoft Office, incl. Copilot.
• Confidentiality and professional judgement essential.

Responsibilities

• Act as trusted first point of contact for CEO and stakeholders.
• Proactively manage complex calendars and resolve scheduling conflicts.
• Coordinate meetings, calls and events; ensure logistics and materials.
• Organize domestic and international travel arrangements.
• Provide day-to-day administrative and organizational support.
• Manage expenses and corporate credit card reconciliation.
• Anticipate priorities and provide timely reminders and updates.
• Support projects and initiatives as needed.
• Collaborate with PAs locally and internationally.

Skills

Proactive

Highly organized

Strong communication

Relationship-building

Time-management

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (incl. Copilot)

Job description

In this role, you will provide high-quality support to the CEO. You will play an important role in helping them make the best use of their time by anticipating needs, managing priorities and ensuring that day-to-day activities run smoothly and efficiently.

This is a dynamic role in an international environment, where discretion, flexibility, good judgement, and the ability to build strong relationships are essential.

Your key responsibilities

• Act as a trusted first point of contact for the leader you support and their key stakeholders.
• Proactively manage complex calendars, prioritizing meetings and resolving scheduling conflicts when needed.
• Coordinate meetings, conference calls and events, ensuring that logistics and required materials are in place.
• Organize domestic and international travel arrangements.
• Provide day-to-day administrative and organizational support.
• Manage expenses and corporate credit card reconciliation.
• Anticipate priorities, follow up on commitments and provide timely reminders.
• Provide ad-hoc support for projects and key initiatives when required.
• Work closely with other PAs, both locally and internationally, to coordinate agendas, activities, and senior-level commitments.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.

Profile

• Proactive and one step ahead, anticipating needs rather than simply reacting to requests.
• Comfortable taking initiative, following up and giving reminders when needed.
• Highly organized, reliable and attentive to detail.
• Collaborative and skilled at building strong relationships across different levels and cultures.
• Able to prioritize confidently and exercise sound judgement, even when several demands compete for attention.
• Calm and solution-oriented in a fast-paced and changing environment.
• Trustworthy and able to maintain a high degree of confidentiality.

Experience and skills

• Bachelor's degree or equivalent experience.
• 5 years of relevant professional experience in an executive support role; experience in an international environment is a must.
• Excellent written and verbal communication skills in English and Spanish.
• Strong organizational, planning and time-management skills.
• Ability to manage multiple priorities and adapt quickly to changing circumstances.
• Strong Microsoft Office skills including IA (Copilot).
• Confidence working with senior stakeholders in an international environment.
• Tact, discretion and professional judgement.