Document Control Specialist: EDMS & Archive Expert

ADYD Group; Madrid; On-site; EUR 32,000 - 46,000; Full time

Job summary

ADYD Group is seeking a Documents Controller to manage the collection, organization and archiving of project documents. You will register, transmit and archive technical documentation per client and QA requirements, using EDMS to ensure accuracy and accessibility.

Responsibilities include overseeing document numbering, scanning, and ensuring compliance with company standards. Strong attention to detail and communication skills are essential in this high-precision role.

Qualifications

• Isced Level 3 or equivalent required.
• Proficient in MS Office and document management systems.
• Experience with SharePoint/Documentum/ProjectWise or similar EDMS.
• Strong communication, both written and verbal.
• Proficient in word processing, spreadsheets and databases.

Responsibilities

• Register and transmit internal, vendor and client documentation for the project.
• Ensure documentation formats comply with standards.
• Archive project and corporate records in hard copy or electronic form.
• Import all project documentation into the document management system.
• Transmit documentation to clients per requirements and timelines.
• Create and maintain systematic filing structures and reports.

Skills

MS Office

SharePoint/Documentum/ProjectWise

Adobe

Communication

Word processing & data management

Education

ISCED Level 3 (Secondary education)

Tools

Document management systems

Job description

ADYD Group is seeking a Documents Controller to manage the collection, organization and archiving of project documents. You will register, transmit and archive technical documentation per client and QA requirements, using EDMS to ensure accuracy and accessibility.

Responsibilities include overseeing document numbering, scanning, and ensuring compliance with company standards. Strong attention to detail and communication skills are essential in this high-precision role.