Defense Sales Enablement & Operations Specialist

Destinus; Madrid; On-site; EUR 35,000 - 52,000; Full time

Job summary

Destinus is seeking an Indoor Sales Coordinator in Madrid to bring structure and momentum to the Commercial team. You will own CRM and sales funnel management, coordinate BD meetings at industry events, and ensure BDs have up‑to‑date pitch decks and materials for customer conversations.

You will also support data reporting, forecasting, and the creation of briefing packs to help the BD team win in a fast‑moving defense market. Security screening may be part of the process.

Qualifications

• Bachelor’s degree or equivalent, or a relevant vocational qualification with hands‑on sales support experience.
• Around 2 to 4 years of experience in sales support, sales coordination, inside sales, commercial administration, or a comparable role.
• Experience working with CRM platforms and an interest in keeping commercial data accurate, structured, and useful.
• Strong organisational and coordination skills with the ability to manage multiple priorities, stakeholders, and deadlines.
• Confidence working with data, including a good working knowledge of Excel and basic reporting or BI tools.
• Strong communication skills and a proactive, service‑minded approach to supporting a field‑based sales team.
• Fluent English, with another European language considered an advantage.
• Eligibility to obtain or hold the required security clearance within an EU member state

Responsibilities

• Own the day‑to‑day management of the sales funnel in the CRM, keeping opportunities, stages, contacts, and next actions accurate and up to date.
• Keep CRM data clean and reliable, following up with BDs for updates, closing stale records, and making sure the funnel reflects commercial reality.
• Produce funnel and pipeline reports and proactively flag stalled, slipping, or at‑risk opportunities.
• Maintain CRM views, pipelines, templates, and simple automations that make the sales process faster and more effective.
• Plan and coordinate BD meetings around trade shows, conferences, customer visits, and industry events, creating efficient and well‑organised itineraries.
• Maximise the impact of every event by pre‑booking meetings with relevant contacts and making sure each engagement has a clear objective.
• Own the coordination behind invitations, confirmations, scheduling, calendars, and follow‑ups so nothing gets lost along the way.
• Work ahead of the BD team, anticipating what needs to happen before, during, and after key commercial events.
• Make sure our BDs arrive at every customer conversation fully prepared with current pitch decks, one‑pagers, product information, and relevant commercial materials.
• Maintain a central and version‑controlled library of sales materials and work with Marketing and Product to keep content accurate and current.
• Prepare concise briefing packs covering account background, key contacts, previous interactions, and meeting objectives.
• Help turn commercial information into practical tools that make our BD team more effective in the field.
• Provide practical data and analytical support by pulling reports, creating simple dashboards, and tracking pipeline and activity metrics.
• Prepare account history, previous interactions, and relevant data before meetings and events to sharpen customer conversations.
• Support forecasting and management reporting with clean and reliable commercial data.
• Identify straightforward trends, gaps, and opportunities that help BDs understand where to focus their time.
• Be the reliable internal point of contact for the BD team, keeping communication moving between field teams, the office, and supporting functions.
• Coordinate closely with Marketing, Product, and the wider Commercial organisation to keep sales activity connected.
• Take ownership of the commercial administration that keeps the sales engine running smoothly.
• Bring structure and follow‑through to a fast‑moving environment where priorities can change quickly.

Skills

Fluent English

Communication

Organizational skills

Proactive mindset

Education

Bachelor’s degree or equivalent

Tools

CRM platforms

Excel

BI / basic reporting tools

Job description

Destinus is seeking an Indoor Sales Coordinator in Madrid to bring structure and momentum to the Commercial team. You will own CRM and sales funnel management, coordinate BD meetings at industry events, and ensure BDs have up‑to‑date pitch decks and materials for customer conversations.

You will also support data reporting, forecasting, and the creation of briefing packs to help the BD team win in a fast‑moving defense market. Security screening may be part of the process.