Coordinator, CIVICA Alliance (Temporary)

IE University; Madrid; Presencial; EUR 32.000 - 48.000; Jornada completa

Descripción de la vacante

IE University’s Provost's Office - Global Academic Partnerships seeks a Coordinator, CIVICA Alliance (Temporary) to join its Madrid team. You will drive IE’s engagement within the CIVICA alliance, coordinating European projects in education, research, and society, with a dynamic, international team.

The role requires a Bachelor’s degree, at least two years of professional experience, and fluency in English and Spanish.

Formación

• Bachelor’s degree.
• Minimum of two years of professional experience.
• Full professional fluency in English and Spanish (both written and spoken).
• Strong command of Microsoft SharePoint, Teams, and Office Suite.
• Experience with travel booking tools (e.g., Cytric) and expense management systems (e.g., Microsoft Dynamics).
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Proven experience working with project management processes; familiarity with Agile tools and methodologies is a plus.
• Previous experience working on European funded programmes (e.g., Erasmus+, Horizon Europe, EACEA) will be considered a strong asset.
• A proactive attitude, ability to work autonomously, and a genuine interest in global partnerships and European cooperation.
• Strong interpersonal skills and ability to work in multicultural, collaborative environments.
• Strong commitment to compliance and quality standards in the management of European projects.

Responsabilidades

• Support the coordination and smooth implementation of the CIVICA project through effective administrative and project management tasks.
• Use Microsoft tools, including SharePoint and Teams, to manage documents and project workflows.
• Organize and participate in meetings with internal stakeholders and external partners, ensuring timely delivery and full engagement.
• Handle travel arrangements and expense reporting.
• Support budget management across several projects and funding streams.
• Communicate project goals, timelines, and concepts clearly across teams, ensuring alignment with broader strategic objectives.
• Collaborate closely with internal departments and CIVICA partners to maintain an integrated and well-informed approach across all activities.
• Ensure compliance with institutional, national, and European regulations and uphold the highest standards of accountability, transparency, and data protection in all tasks.

Conocimientos

English

Spanish

Project management

Agile methods

Multicultural teamwork

Educación

Bachelor’s degree

Herramientas

SharePoint

Teams

Office Suite

Cytric

Microsoft Dynamics

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University'sProvost's Office - Global Academic Partnerships is looking for anCoordinator, CIVIA Alliance (Temporary) to join its team!

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid - IE Tower

Responsibilities

Your role as a Coordinator, CIVICA Alliance (Temporary) will involve:

• About CIVICA:CIVICA – The European University of Social Sciences brings together ten leading European higher education institutions in the social sciences. CIVICA aims to build an inter-university campus that provides joint and long-lasting opportunities in teaching, research and innovative learning, while enhancing academic excellence and facilitating civic engagement in Europe and beyond. Selected by the European Commission as one of the pilot European Universities in 2019 and confirmed for its full roll-out in 2022 and 2026 under the Erasmus+ programme, CIVICA represents a forward-looking initiative at the heart of European collaboration. Read more on civica.eu.

  The Role:As Coordinator for the CIVICA alliance at IE University, you will play a key role in driving IE’s engagement within the alliance. This is a unique opportunity to contribute to impactful European projects in education, research, and society. You will join a dynamic and international team and apply your organizational and communication skills to help shape European cooperation in higher education.

  Key Responsibilities:

  • Support the coordination and smooth implementation of the CIVICA project through effective administrative and project management tasks.
  • Use Microsoft tools, including SharePoint and Teams, to manage documents and project workflows.
  • Organize and participate in meetings with internal stakeholders and external partners, ensuring timely delivery and full engagement.
  • Handle travel arrangements and expense reporting.
  • Support budget management across several projects and funding streams.
  • Communicate project goals, timelines, and concepts clearly across teams, ensuring alignment with broader strategic objectives.
  • Collaborate closely with internal departments and CIVICA partners to maintain an integrated and well-informed approach across all activities.
  • Ensure compliance with institutional, national, and European regulations and uphold the highest standards of accountability, transparency, and data protection in all tasks.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Required Skills and Qualifications:

  • Bachelor’s degree.
  • Minimum of two years of professional experience.
  • Full professional fluency in English and Spanish (both written and spoken).
  • Strong command of Microsoft SharePoint, Teams, and Office Suite.
  • Experience with travel booking tools (e.g., Cytric) and expense management systems (e.g., Microsoft Dynamics).
  • Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • Proven experience working with project management processes; familiarity with Agile tools and methodologies is a plus.
  • Previous experience working on European funded programmes (e.g., Erasmus+, Horizon Europe, EACEA) will be considered a strong asset.
  • A proactive attitude, ability to work autonomously, and a genuine interest in global partnerships and European cooperation.
  • Strong interpersonal skills and ability to work in multicultural, collaborative environments.
  • Strong commitment to compliance and quality standards in the management of European projects.

Unleash your full potential and make an impact.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.