Junior Office Manager H/F

Bruce.work; Barcelona; Hybrid; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Health insurance (Alan)

Job summary

Bruce.work seeks a Junior Office Manager to support the Barcelona office and coordinate daily administrative tasks within a fast-growing international company. You will help create a welcoming, well-organised workplace while ensuring smooth operations.

Fluency in Spanish and 1–2 years in office administration are required, with a flexible hybrid policy and a permanent Spanish contract for 40 hours/week. A proactive, hands-on mindset and teamwork are essential.

Qualifications

• 1–2 years of experience in office administration or office management.
• Fluent Spanish with good English or French.
• Highly organized with strong attention to detail.
• Proactive, resourceful and service-oriented.
• Experience with office tools and digital platforms.

Responsibilities

• Manage daily office operations and ensure the Barcelona office runs smoothly.
• Coordinate administrative tasks and maintain documents and invoices.
• Support office logistics, facilities, and meeting room arrangements.
• Organize internal events and welcome visitors to create a positive workplace.
• Act as day-to-day point of contact for office matters across teams.

Skills

Fluent Spanish

English or French

Highly organized

Proactive

Job description

Are you organised, proactive and comfortable managing day-to-day office operations? Looking for a hands-on role where you can take ownership of administrative tasks and help create a great working environment? This could be for you.

We’re looking for a Junior Office Manager to support the smooth running of our client’s Barcelona office, coordinate day-to-day administrative tasks and contribute to a welcoming, well-organised workplace within a fast-growing international company.

The company

Our client is a fast-growing international publishing company turning top creators’ content into bestselling books through a digital-first approach. Its team brings together publishing, marketing, content and technology experts working at the heart of the growing Creator Economy.

With the Spanish team now exceeding 50 employees, the company is continuing to grow and structure its operations. You’ll join at an exciting stage, with the opportunity to play an important role in the day-to-day life of the Barcelona office and help ensure everything runs smoothly.

Your responsibilities

As Junior Office Manager, you’ll help coordinate the daily operations of the Barcelona office. Your responsibilities will include:

1 – Manage daily office operations: ensure the office is well-organised and fully operational, manage office supplies and equipment, coordinate deliveries and liaise with suppliers and service providers.

2 – Coordinate administrative tasks: handle general administrative duties, organise and maintain documents, manage invoices and expense records where required, and support the team with practical administrative requests.

3 – Support office logistics and facilities: coordinate maintenance and repairs, follow up on office-related requests, help manage meeting room arrangements and ensure employees have the resources they need to work efficiently.

4 – Contribute to a great workplace experience: help organise internal events, team activities and office initiatives, welcome visitors and support the creation of a positive, friendly and well-functioning office environment.

5 – Support operational coordination: act as a point of contact for day-to-day office matters, follow up on ongoing requests and work closely with different teams to ensure administrative and logistical needs are addressed efficiently.

The ideal candidate

• Fluent Spanish and a good level of English or French, enabling you to communicate comfortably in an international environment.
• 1–2 years of experience in office administration, office management, administrative support or a similar role. Relevant internships or early-career experience may also be considered.
• Highly organised, detail-oriented and comfortable handling several tasks at once.
• Proactive and resourceful, with a hands-on approach and the ability to find practical solutions.
• Good communication and interpersonal skills, with a genuine service-oriented mindset.
• Comfortable using everyday office tools and digital platforms.
• Eager to learn, take on responsibilities and grow alongside a fast-moving company.

An interest in publishing, technology, digital content or the Creator Economy is a plus.

Useful information

• Contract: Permanent Spanish contract | 40 hours/week
• Location: Barcelona | Flexible hybrid policy
• Health insurance: Alan, with a 50% company contribution

Why join?

An international environment within a fast-growing company | Flexible hybrid working | Modern Barcelona offices with a large terrace | The opportunity to develop your skills and grow with the company.

Recruitment process

• First interview with our recruitment team
• Interview with the CEO