Barcelona Office Coordinator — Welcoming, Meetings & Admin

Impress; Barcelona; On-site; EUR 23,000 - 25,000; Full time

Benefits offered by this job

Free gym

Benefits with our treatments, aligners

International team

Job summary

Impress, Europe's dental chain, seeks an Office Assistant for our Barcelona HQ to keep the office running smoothly, efficiently, and safely, supporting meetings, visitors, and staff requests. The ideal candidate will be comfortable coordinating meetings, handling phone inquiries, and interacting with employees and visitors.

The role requires fluent English and Spanish, strong communication, multitasking, and a friendly demeanor.

Qualifications

• Experience in a similar position.
• Experience with administrative and clerical work; Proficiency in Office suite.
• Fluent English and Spanish.
• Strong communication skills.
• Strong ability to multitask.
• Friendly and upbeat demeanor.

Responsibilities

• Monitor, order, and stock office supplies.
• Be the main contact for maintenance, repairs, cleaning services, and security.
• Greet visitors and maintain the reception area.
• Organize and schedule internal meetings and conference rooms.
• Review travel arrangements for employees or leadership.
• Provide general administrative support to senior leadership.
• Plan and coordinate in-house or off-site company events.

Skills

Experience in a similar position

Fluent English

Fluent Spanish

Strong communication skills

Multitasking

Friendly demeanor

Job description

Impress, Europe's dental chain, seeks an Office Assistant for our Barcelona HQ to keep the office running smoothly, efficiently, and safely, supporting meetings, visitors, and staff requests. The ideal candidate will be comfortable coordinating meetings, handling phone inquiries, and interacting with employees and visitors.

The role requires fluent English and Spanish, strong communication, multitasking, and a friendly demeanor.