Office Assistant

Impress; Cerdanyola del Vallés; On-site; EUR 23,000 - 25,000; Full time

Benefits offered by this job

Free gym

Treatments and aligners benefits

Job summary

Impress, Europe’s Dental Chain and Health-Tech innovator, seeks an Office Assistant for its Barcelona HQ to keep the office running smoothly, efficiently, and safely. You’ll coordinate meetings, handle staff requests, and greet visitors with a friendly, professional demeanor.

Ideal candidates will manage travel, provide administrative support to senior leaders, and maintain a welcoming reception while partnering with a global, diverse team in a fast-growing company.

Qualifications

• Experience in a similar position.
• Experience with administrative and clerical work. Proficiency in Office suite.
• Fluent English and Spanish.

Responsibilities

• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).
• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.
• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.
• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.
• Review travel arrangements (flights, hotels, transport) for employees or leadership.
• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).
• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.

Job description

Join Impress – Europe’s Dental Chain Leading Health-Tech Innovator!

We believe everyone deserves a smile they’ll love. As the largest Ortho clinic chain in Europe, we combine cutting-edge tech with expert care, revolutionizing invisible orthodontics since 2019.

With 120+ clinics across 10 countries and rapid growth, we’re improving lives worldwide.

We are looking for an Office Assistant to join our team at our Barcelona HQ.

The core responsibility is ensuring the office runs smoothly, efficiently, and safely, allowing other employees to focus on their primary jobs.

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, dealing with employees and handling Staff Requests. They should also possess a friendly demeanor so they can effectively interact with office visitors.

Responsibilities:

• Monitoring, ordering, and stocking office supplies (stationery, kitchen, breakroom, etc.).

• Serving as the main point of contact for office maintenance, repairs, cleaning services, and security.

• Greeting visitors, clients, and vendors, and maintaining a welcoming reception area.

• Organizing and scheduling internal meetings, appointments, and general use of conference rooms.

• Review travel arrangements (flights, hotels, transport) for employees or leadership.

• Providing general administrative support to senior leadership or the management team (e.g., preparing reports, presentations, or documents).

• Planning, coordinating, and executing in-house or off-site company events, social gatherings, and celebrations.

Qualifications:

• Experience in a similar position.

• Experience with administrative and clerical work Proficiency in Office suite.

• Fluent English and Spanish.

• Strong communication skills.

• Strong ability to multitask.

• Friendly and upbeat demeanor.

What we offer:

• International team! You will work with people from all over the world, at our Barcelona headquarters in the Eixample district.

• Fixed salary range: 23.000 - 25.000€

• Free gym!

• Benefits with our treatments, aligners, and products.

• Collaborative work environment and positive culture.