Back Office Manager

Balt; Barcelona; On-site; EUR 24,000 - 36,000; Full time

Job summary

Balt is seeking an Office & Administrative Coordinator in Barcelona to provide day-to-day administrative support to the local office. You will work closely with the team to ensure smooth operations and adherence to company procedures.

Responsibilities include travel coordination, document management, onboarding support, and collaboration with finance and HQ. The role requires strong organizational skills and English communication, with French as a plus.

Qualifications

• Experience supporting a medium-sized office (20–30 employees).
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Proactive, reliable, and adaptable.
• 3–5 years in office administration or coordination.

Responsibilities

• Act as the main administrative contact for the Barcelona office.
• Coordinate with headquarters and international colleagues to ensure procedures are followed.
• Coordinate travel arrangements, including hotel and flight bookings for meetings and visitors.
• Support day-to-day office operations including cleaning services and meeting room organization.
• Manage filing systems and maintain contracts and other office documents.
• Provide administrative support to the Finance team, including invoices and records.
• Assist with administration of the company vehicle fleet.
• Support onboarding and monthly updates for local employees.
• Contribute to a well-organized, collaborative office environment.

Skills

Organizational skills

Attention to detail

Multitasking

Independent

English communication

Tools

Microsoft Office

Job description

Our success story

Balt is a rapidly growing pioneer in an exceptional field. For nearly 50 years, Balt has been leading the way collaborating with physicians and institutions to develop elegant medical devices.

About Balt

Balt is a rapidly growing pioneer in an exceptional field. For nearly 50 years, Balt has been leading the way collaborating with physicians and institutions to develop elegant medical devices.

Our products are being used by physicians across the world, and we are present in 16 countries – and counting.

We introduced one of the first neurovascular intervention devices in 1977 and now offer the world's broadest portfolio of medical devices for stroke. As the premier global neurovascular platform always seeking to expand beyond boundaries, we are now bringing our innovation to the peripheral vascular space.

We are proud of our mission, our people, and the incredible work we accomplish together as we empower physicians to save lives.

Why Join Balt? Join a passionate team, dedicated to making a difference.

• Working at Balt means giving meaning to your work! Pride is a strong part of our identity.
• We are a close-knit team, with strong mission, vision and values that guide our day-to-day.
• Recognition of work, respect, and our multicultural community are key aspects of the employee experience and contribute to our continued success.
• No matter the country, we take care of you.

About This Opportunity – Office & Administrative Coordinator

The Office & Administrative Coordinator will provide day-to-day administrative support to the Barcelona office, working closely with the local team to ensure the smooth running of office operations.

Missions (detailed but not exhaustive)

Act as the main administrative point of contact for the Barcelona office, supporting approximately 20–30 employees. Coordinate with headquarters and international colleagues to ensure local administrative processes follow company procedures.

• Provide general administrative support to the Barcelona office.
• Assist with the administrative activities related to ISO requirements, ensuring documentation is maintained and organized (no technical expertise required).
• Coordinate travel arrangements, including hotel and flight bookings for business meetings and visitors.
• Support the day-to-day management of the office, including coordination with cleaning services and meeting room organization.
• Manage filing systems and maintain accurate records of contracts, administrative documents, and other office files.
• Ensure office documentation is properly organized and easily accessible.
• Provide administrative support to the Finance team, including filing invoices and maintaining financial records.
• Assist with the administration and follow-up of the company vehicle fleet.
• Support the local team with a variety of administrative and organizational tasks as needed.
• Contribute to maintaining an efficient, well-organized, and collaborative office environment.
• Support local employee administration, including onboarding, offboarding, employee records, and monthly updates.
• Assist new employees with the onboarding process, including IT equipment, company tools, and training coordination.
• Support training activities and related documentation and assist with other employee-related administrative tasks when needed.

Qualification Requirements / Skills

• Previous experience supporting a medium-sized office, ideally with 20–30 employees.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Proactive, reliable, and adaptable.
• Demonstrated ability to manage a broad range of administrative responsibilities independently.
• 3–5 years of experience in office administration, office coordination, or general administrative support.
• Proficient with Microsoft Office and general office management tools.
• Ability to communicate effectively in English, with French as an optional language.

More information on www.baltgroup.com