Barcelona Area Back Operations Officer

Acquera; Barcelona; Presencial; EUR 30.000 - 42.000; Jornada completa

Descripción de la vacante

ACQ Spain, part of the Acquera Yachting Group, seeks a Barcelona Area Back Operations Officer to support daily administrative and operational tasks in Spain. You will collect and dispatch documents, verify billing, communicate with clients and suppliers, and maintain AYPro data to ensure seamless invoicing and service delivery.

The role requires strong Excel and ERP experience, English and Spanish fluency, and a proactive, detail-oriented approach to align with group finance and compliance needs.

Formación

• At least 2 years of experience in Assistant or Back Office roles.
• Maritime/shipping or services sector experience is a plus.
• Good knowledge of Spanish accounting principles and practices.
• Experience in documentation processing, billing verification, vessel file management and AYPro ERP/database updating.
• Knowledge of GDPR and general administrative procedures.
• Fluent in English and Spanish; Italian is a plus.
• Proficient with Excel and accounting/ERP systems.
• Strong attention to detail, accuracy and reliability; able to prioritize tasks.
• Excellent organizational, analytical and problem-solving skills; able to collaborate with internal teams and external advisors.
• High degree of flexibility, adaptability, dynamism and initiative.

Responsabilidades

• Handle collection, verification and archiving of operational and administrative documentation.
• Manage accounts payable and receivable, invoicing controls and payment tracking.
• Record and reconcile local bank transactions and credit card expenses.
• Ensure daily data entry in AYPro and ERP systems for vessel files and service costs.
• Support pre-arrival client requests, supplier communications and harbor arrangements.
• Assist Group Finance and external tax advisors with monthly closing data and compliance.
• Contribute to periodic reporting and routine administrative tasks.

Conocimientos

English proficiency

Spanish proficiency

Attention to detail

Time management

Herramientas

AYPro

ERP systems

Microsoft Excel

Descripción del empleo

ACQ Spain is part of the Acquera Yachting Group, an international company operating in the luxury yachting industry, headquartered in Venice and with offices and operations across the globe. The Group’s core business is maritime agency services, providing a comprehensive range of solutions to support yacht operations. Its services cover every aspect of a yacht’s stay and voyage, from berthing and clearance to provisioning, concierge services, logistics and other operational needs. Acquera Yachting combines high-quality service with strong local expertise to ensure reliable and seamless support for clients wherever they cruise.

Barcellona Area Back Operations Officer

The Role

As the Barcelona Area Back Operations Officer, you will be responsible for supporting the team with the daily administrative and operational activities of the operations office in Spain. Specifically, the role involves collecting and dispatching operational documentation, verifying billing information against contractual agreements, communicating with clients and suppliers and maintaining accurate and up-to-date data in our internal software platform (AYPro) to ensure seamless invoicing and service delivery.

Key Responsibilities

• Handle the collection, verification and archiving of operational and administrative documentation according to company procedures;
• Manage accounts payable and receivable operations, including client/supplier invoice processing, billing controls and payment tracking;
• Record and reconcile local bank transactions and credit card expenses on a regular basis;
• Ensure accurate and daily data entry within the AYPro platform and ERP systems to keep vessel files and service costs constantly updated;
• Collaborate with the operations team to support pre-arrival client requests, supplier communications and harbor stay arrangements;
• Assist Group Finance and external tax advisors with monthly closing data, invoicing support and Spanish statutory compliance requirements;
• Support operational and administrative functions with periodic reporting and routine tasks as required.

Requirements

• At least 2 years of experience in Assistant or Back Office roles
• Previous experience in the maritime/shipping or services sector is considered a plus;
• Good knowledge of Spanish accounting principles and practices;
• Solid experience in documentation processing, billing verification, vessel file management and ERP/database updating (e.g. AYPro);
• Good knowledge of general administrative procedures and GDPR compliance;
• Fluent in English and Spanish; Italian is considered a plus;
• Good command of Microsoft Excel and familiarity with accounting/ERP systems;
• Strong attention to detail, accuracy and reliability, with the ability prioritize tasks and meet deadlines;
• Organizational, analytical and problem-solving skills, with effective collaboration across internal teams and external advisors.
• High degree of flexibility, adaptability, dynamism and personal initiative.